{"id":15029,"date":"2025-07-02T13:03:07","date_gmt":"2025-07-02T13:03:07","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=15029"},"modified":"2026-08-25T06:57:35","modified_gmt":"2026-08-25T06:57:35","slug":"how-to-match-po-receipt-invoice-in-adempiere-retail","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-to-match-po-receipt-invoice-in-adempiere-retail\/","title":{"rendered":"How to match PO-Receipt-Invoice in Adempiere Retail"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>Matching PO-Receipt-Invoice<\/strong> is the process of validating that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The <strong>Purchase Order (PO)<\/strong> was issued,<\/li>\n\n\n\n<li>The <strong>Goods Receipt (GRN)<\/strong> confirms items were received,<\/li>\n\n\n\n<li>The <strong>Vendor Invoice<\/strong> matches both PO and GRN details.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This ensures accurate payment and prevents fraud or duplication.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>User Access<\/strong><\/h2>\n\n\n\n<h3 id=\"block-2e001b9a-7bc2-4aee-a6c3-b1ae6e3f74a2\" class=\"wp-block-heading\"><strong>Who Can Access<\/strong><\/h3>\n\n\n\n<ul id=\"block-dda15f9a-edbb-4961-857e-c509cfc7226c\" class=\"wp-block-list\">\n<li>Back Office<\/li>\n\n\n\n<li>Cashier<\/li>\n\n\n\n<li>Purchase Manager<\/li>\n\n\n\n<li>Manager<\/li>\n\n\n\n<li>Admin<\/li>\n<\/ul>\n\n\n\n<h3 id=\"block-5948e64b-e342-4555-be47-87b799fdfec3\" class=\"wp-block-heading\"><strong>What User Can Do<\/strong><\/h3>\n\n\n\n<ul id=\"block-a79d34b6-618f-484f-8192-92c2a766c83a\" class=\"wp-block-list\">\n<li>Match vendor invoice with existing PO and GRN<\/li>\n\n\n\n<li>Validate quantity, price, tax, and terms<\/li>\n\n\n\n<li>Identify discrepancies in received goods vs. billed items<\/li>\n\n\n\n<li>Approve or reject mismatched invoices<\/li>\n\n\n\n<li>Record matched documents for payment processing<\/li>\n<\/ul>\n\n\n\n<h2 id=\"block-9a00e635-75e6-4b9c-a08e-312431f8e3ef\" class=\"wp-block-heading\"><strong>Pre-Requisite Activities<\/strong><\/h2>\n\n\n\n<ul id=\"block-ed555272-a1fc-44f6-9c81-05091184a943\" class=\"wp-block-list\">\n<li>PO must be created and approved<\/li>\n\n\n\n<li>GRN (Goods Receipt Note) should be entered upon receipt<\/li>\n\n\n\n<li>Vendor invoice should be submitted and recorded<\/li>\n\n\n\n<li>Price, quantity, and tax setup should be correct in the system<\/li>\n<\/ul>\n\n\n\n<h2 id=\"block-ed437644-93e3-4ad6-a271-b6ee8e01f943\" class=\"wp-block-heading\"><strong>Business Rules<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invoice cannot be approved without matching PO and GRN<\/li>\n\n\n\n<li>Quantity and price tolerance levels must be defined<\/li>\n\n\n\n<li>Tax mismatch must be resolved before approval<\/li>\n\n\n\n<li>System should block payment if documents don&#8217;t match<\/li>\n\n\n\n<li>Only authorized users can override or accept exceptions<\/li>\n<\/ul>\n\n\n\n<h2 id=\"block-87accf2e-e44f-44dc-8393-fc12d9826e3d\" class=\"wp-block-heading\"><strong>User Interface<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\" id=\"block-bff275f2-b24f-49d8-84ca-c127b87e2c53\"><strong>Step 1 : <\/strong>To Select a Branch in Menu.Then to click a Matching PO-Receipt-Invoice.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"610\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice.png\" alt=\"Tenthplanet Adempiere-Matching PO-Receipt-Invoice\" class=\"wp-image-26537\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-300x179.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-768x458.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Step 2 : <\/strong>To enter the values for match from and match to,Search mode and to enter a business partner value,product value,from date and to date then to click a search records and then to show the particular details in the given data.Finally to click the process.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"607\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-1.png\" alt=\"Tenthplanet Adempiere-Matching PO-Receipt-Invoice-1\" class=\"wp-image-26539\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-1.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-1-300x178.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2025\/07\/Tenthplanet-Adempiere-Matching-PO-Receipt-Invoice-1-768x455.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Matching PO-Receipt-Invoice is the process of validating that: This ensures accurate payment and prevents fraud or duplication. User Access Who [&hellip;]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[32,80,96,31],"tags":[],"class_list":["post-15029","post","type-post","status-publish","format-standard","hentry","category-jaldi-super-store","category-adempiere-purchase","category-idempiere-old","category-jaldi-life-style"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/15029","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=15029"}],"version-history":[{"count":4,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/15029\/revisions"}],"predecessor-version":[{"id":28538,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/15029\/revisions\/28538"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=15029"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=15029"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=15029"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}