{"id":17788,"date":"2026-01-28T05:03:53","date_gmt":"2026-01-28T05:03:53","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=17788"},"modified":"2026-01-28T05:03:55","modified_gmt":"2026-01-28T05:03:55","slug":"how-rfq-creation-and-vendor-invitation-works-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-rfq-creation-and-vendor-invitation-works-in-idempiere\/","title":{"rendered":"How RFQ Creation and Vendor Invitation Works in iDempiere"},"content":{"rendered":"\n

This stage controls how an RFQ is formally issued to vendors<\/strong> after the header and lines are prepared. It acts as the transition point between internal preparation<\/strong> and external supplier participation<\/strong>. Once executed, the system generates vendor-facing RFQ response structures and optionally notifies vendors to respond.<\/p>\n\n\n\n

RFQ Readiness and Control<\/strong><\/h2>\n\n\n\n

Before inviting vendors, the RFQ must already represent a clear, complete demand<\/strong>. The header defines scope and timing, while RFQ lines and quantities define what<\/em> is being quoted. At this point, the RFQ behaves like a controlled commercial request rather than a draft.<\/p>\n\n\n\n

Key characteristics at this stage:<\/p>\n\n\n\n

    \n
  • RFQ header is active and valid<\/li>\n\n\n\n
  • RFQ topic determines eligible subscribers<\/li>\n\n\n\n
  • Lines and quantities are finalized and visible for quotation<\/li>\n<\/ul>\n\n\n\n
    \"\"<\/figure>\n\n\n\n

    Create and Invite Execution<\/strong><\/h2>\n\n\n\n

    When the c<\/strong>reate<\/strong> and <\/strong>i<\/strong>nvite<\/strong> action is triggered, the system evaluates the RFQ topic and its subscribers to decide who should receive the request<\/strong>. For each eligible vendor, the system automatically creates internal response records.<\/p>\n\n\n\n

    What happens internally:<\/p>\n\n\n\n

      \n
    • RFQ response records are created per vendor<\/li>\n\n\n\n
    • RFQ response lines are generated from RFQ lines<\/li>\n\n\n\n
    • RFQ response quantities are copied from RFQ quantities<\/li>\n<\/ul>\n\n\n\n

      This ensures every invited vendor starts with the same structured demand<\/strong>, eliminating ambiguity.<\/p>\n\n\n\n

      \"\"<\/figure>\n\n\n\n

      Vendor Communication Logic<\/strong><\/h2>\n\n\n\n

      If the s<\/strong>end<\/strong> RFQ <\/strong>i<\/strong>nvitation<\/strong> option is enabled, the system sends email notifications to vendors. These notifications act as an alert, not the data source. Vendors still respond through the RFQ response mechanism.<\/p>\n\n\n\n

      Important controls:<\/p>\n\n\n\n

        \n
      • Invitation can be sent immediately or scheduled<\/li>\n\n\n\n
      • Process can run interactively or as a background job<\/li>\n\n\n\n
      • Vendors without valid contact details are skipped<\/li>\n<\/ul>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        Purpose and Outcomes<\/strong><\/h2>\n\n\n\n

        This step enforces fair, parallel sourcing<\/strong> by ensuring all vendors receive the same request at the same time. It removes manual follow-ups and prevents selective quotation bias.<\/p>\n\n\n\n

        Business outcomes:<\/p>\n\n\n\n

          \n
        • Faster supplier engagement<\/li>\n\n\n\n
        • Consistent quotation structure<\/li>\n\n\n\n
        • Audit-ready sourcing trail<\/li>\n\n\n\n
        • Clean separation between request and response<\/li>\n<\/ul>\n\n\n\n

          Once completed, the RFQ officially moves into the response collection phase<\/strong>, where vendor pricing and terms are captured and evaluated systematically.<\/p>\n","protected":false},"excerpt":{"rendered":"

          This stage controls how an RFQ is formally issued to vendors after the header and lines are prepared. It acts […]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[33],"tags":[],"class_list":["post-17788","post","type-post","status-publish","format-standard","hentry","category-purchase"],"acf":[],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17788","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=17788"}],"version-history":[{"count":0,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17788\/revisions"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=17788"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=17788"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=17788"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}