{"id":17793,"date":"2026-01-28T05:03:28","date_gmt":"2026-01-28T05:03:28","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=17793"},"modified":"2026-07-07T08:03:33","modified_gmt":"2026-07-07T08:03:33","slug":"how-rfq-response-ranking-works-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-rfq-response-ranking-works-in-idempiere\/","title":{"rendered":"How RFQ Response Ranking Works in iDempiere"},"content":{"rendered":"\n

RFQ Response Ranking<\/strong> evaluates completed vendor quotations and automatically selects the best supplier based on system-defined comparison logic. It acts as the decision gateway between vendor evaluation and document creation, ensuring consistent, auditable procurement decisions without manual judgement.<\/p>\n\n\n\n

Eligibility and Control Conditions<\/strong><\/h2>\n\n\n\n

Ranking is not a free action<\/strong>. The system enforces a strict lifecycle before ranking can be performed.
Only RFQ responses that are fully completed and validated<\/strong> are allowed into the ranking process. This ensures partial, draft, or outdated responses do not influence supplier selection.<\/p>\n\n\n\n

Before ranking becomes available:<\/p>\n\n\n\n

    \n
  • RFQ must remain a<\/strong>ctive<\/strong><\/li>\n\n\n\n
  • RFQ responses must be marked c<\/strong>omplete<\/strong><\/li>\n\n\n\n
  • Response lines and response quantities must exist<\/li>\n\n\n\n
  • Pricing data must be entered at quantity level<\/li>\n<\/ul>\n\n\n\n

    If any response is incomplete, the ranking process is blocked.<\/p>\n\n\n\n

    Ranking Execution Logic<\/strong><\/h2>\n\n\n\n

    When the rank responses<\/strong> process is executed from the RFQ window, the system evaluates responses using quantity-based comparison<\/strong>, not document-level averages. Each RFQ line quantity is treated as an independent evaluation unit.<\/p>\n\n\n\n

    For each quantity:<\/p>\n\n\n\n

      \n
    • All eligible vendor responses are compared<\/li>\n\n\n\n
    • Price values are normalized internally<\/li>\n\n\n\n
    • A ranking score is calculated per response<\/li>\n\n\n\n
    • Lower total ranking score indicates better commercial value<\/li>\n<\/ul>\n\n\n\n

      This design allows vendors to win specific quantities<\/strong>, not necessarily the entire RFQ, depending on configuration.<\/p>\n\n\n\n

      Automatic Winner Determination<\/strong><\/h2>\n\n\n\n

      After ranking is complete, iDempiere automatically assigns the <\/strong>s<\/strong>elected <\/strong>w<\/strong>inner flag<\/strong>. This is a system-controlled action and does not require manual confirmation.<\/p>\n\n\n\n

      Key behaviors:<\/p>\n\n\n\n

        \n
      • Only one response per quantity is marked as winner<\/li>\n\n\n\n
      • Ranking value is stored on RFQ Response<\/li>\n\n\n\n
      • The Selected winner checkbox is auto-updated<\/li>\n\n\n\n
      • Non-winning responses remain visible but inactive for ordering<\/li>\n<\/ul>\n\n\n\n

        This guarantees traceability and prevents manual bias.<\/p>\n\n\n\n

        Workflow Transition After Ranking<\/strong><\/h2>\n\n\n\n

        Once a winner is selected, the RFQ moves into an execution-ready state<\/strong>.
        The system now enables downstream actions without additional validation.<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        From this point:<\/p>\n\n\n\n

          \n
        • Purchase order creation becomes available<\/li>\n\n\n\n
        • Sales order creation becomes available (if applicable)<\/li>\n\n\n\n
        • RFQ is ready for closure after document creation<\/li>\n<\/ul>\n\n\n\n

          Ranking therefore acts as the bridge between evaluation and execution<\/strong>.<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n

          Business Purpose and Outcome<\/strong><\/h2>\n\n\n\n

          RFQ response ranking exists to standardize supplier selection<\/strong> in multi-vendor procurement scenarios. It ensures decisions are:<\/p>\n\n\n\n

            \n
          • Price-driven<\/li>\n\n\n\n
          • Quantity-aware<\/li>\n\n\n\n
          • System-approved<\/li>\n\n\n\n
          • Audit-compliant<\/li>\n<\/ul>\n\n\n\n
              \n
            • Clear supplier selection<\/li>\n\n\n\n
            • Reduced negotiation cycles<\/li>\n\n\n\n
            • Faster order creation<\/li>\n\n\n\n
            • Zero manual comparison errors<\/li>\n\n\n\n
            • Fully traceable procurement decisions<\/li>\n<\/ul>\n\n\n\n

              RFQ response ranking transforms RFQs from data collection documents into executable procurement decisions<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"

              RFQ Response Ranking evaluates completed vendor quotations and automatically selects the best supplier based on system-defined comparison logic. It acts […]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[33],"tags":[],"class_list":["post-17793","post","type-post","status-publish","format-standard","hentry","category-purchase"],"acf":[],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17793","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=17793"}],"version-history":[{"count":1,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17793\/revisions"}],"predecessor-version":[{"id":19912,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17793\/revisions\/19912"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=17793"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=17793"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=17793"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}