{"id":17905,"date":"2026-01-28T09:40:54","date_gmt":"2026-01-28T09:40:54","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=17905"},"modified":"2026-07-07T08:03:23","modified_gmt":"2026-07-07T08:03:23","slug":"how-rfq-response-works-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-rfq-response-works-in-idempiere\/","title":{"rendered":"How RFQ Response Works in iDempiere"},"content":{"rendered":"\n

An RFQ response<\/strong> represents a supplier\u2019s formal reply to an RFQ in iDempiere. It captures pricing, quantities, and delivery terms for comparison. Responses are system-generated for invited vendors and hold commercial data only, without impacting inventory or accounting until selection.<\/p>\n\n\n\n

RFQ Response Header (Supplier Commitment Layer)<\/strong><\/h2>\n\n\n\n

The response header defines the supplier-level intent<\/strong> and overall commercial context.<\/p>\n\n\n\n

It links the response to:<\/p>\n\n\n\n

    \n
  • The original RFQ<\/strong><\/li>\n\n\n\n
  • The Business Partner (Vendor)<\/strong> and Location<\/strong><\/li>\n\n\n\n
  • The response currency and dates<\/strong><\/li>\n<\/ul>\n\n\n\n

    Key behaviors:<\/p>\n\n\n\n

      \n
    • The response date<\/strong> controls deadline compliance.<\/li>\n\n\n\n
    • Self-service<\/strong> allows vendors to submit or update responses directly.<\/li>\n\n\n\n
    • Selected winner<\/strong> is not evaluative by itself; it becomes meaningful only after ranking or manual selection.<\/li>\n\n\n\n
    • No accounting or stock impact occurs at this stage.<\/li>\n<\/ul>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Response Lines (Product-Level Offer Layer)<\/strong><\/h2>\n\n\n\n

      Each response line<\/strong> corresponds to one RFQ line (product or service requested).<\/p>\n\n\n\n

      This level defines:<\/p>\n\n\n\n

        \n
      • What item the vendor is responding to<\/li>\n\n\n\n
      • Delivery expectations (work start, delivery days, completion)<\/li>\n\n\n\n
      • Descriptive clarifications or commercial notes<\/li>\n<\/ul>\n\n\n\n

        Important logic:<\/p>\n\n\n\n

          \n
        • Multiple response lines can exist per RFQ response.<\/li>\n\n\n\n
        • Lines remain independent, allowing partial wins across suppliers.<\/li>\n<\/ul>\n\n\n\n
          \"\"<\/figure>\n\n\n\n

          Response Quantity (Price & Comparison Layer)<\/strong><\/h2>\n\n\n\n

          The response quantity<\/strong> sub-tab captures pricing per quantity break.<\/p>\n\n\n\n

          It enables:<\/p>\n\n\n\n

            \n
          • Quoting different prices for different quantities<\/li>\n\n\n\n
          • Applying discounts<\/li>\n\n\n\n
          • Automatic ranking based on price or configured criteria<\/li>\n<\/ul>\n\n\n\n

            Key fields:<\/p>\n\n\n\n

              \n
            • Price<\/strong> \u2013 vendor\u2019s quoted unit price<\/li>\n\n\n\n
            • Discount %<\/strong> \u2013 commercial adjustment<\/li>\n\n\n\n
            • Ranking<\/strong> \u2013 system\/manual score for comparison<\/li>\n<\/ul>\n\n\n\n

              This layer is critical for competitive analysis.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              Purpose, Use Cases, and Outcome<\/strong><\/h2>\n\n\n\n

              RFQ responses exist to standardize supplier comparisons<\/strong> while keeping procurement flexible.<\/p>\n\n\n\n

              They are used when:<\/p>\n\n\n\n

                \n
              • Multiple vendors quote the same requirement<\/li>\n\n\n\n
              • Price, delivery, and terms must be compared objectively<\/li>\n\n\n\n
              • Procurement wants auditability before converting to orders<\/li>\n<\/ul>\n\n\n\n

                Final outcomes:<\/p>\n\n\n\n

                  \n
                • Transparent supplier comparison<\/li>\n\n\n\n
                • Controlled vendor selection<\/li>\n\n\n\n
                • Clean transition to Purchase Order for the winning response<\/li>\n<\/ul>\n\n\n\n

                  RFQ response management ensures that purchasing decisions are data-driven, traceable, and operationally safe<\/strong>.<\/p>\n","protected":false},"excerpt":{"rendered":"

                  An RFQ response represents a supplier\u2019s formal reply to an RFQ in iDempiere. It captures pricing, quantities, and delivery terms […]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[33],"tags":[],"class_list":["post-17905","post","type-post","status-publish","format-standard","hentry","category-purchase"],"acf":[],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17905","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=17905"}],"version-history":[{"count":1,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17905\/revisions"}],"predecessor-version":[{"id":19895,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17905\/revisions\/19895"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=17905"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=17905"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=17905"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}