{"id":17973,"date":"2026-01-30T12:29:37","date_gmt":"2026-01-30T12:29:37","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=17973"},"modified":"2026-08-13T04:42:33","modified_gmt":"2026-08-13T04:42:33","slug":"how-open-requisition-works-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-open-requisition-works-in-idempiere\/","title":{"rendered":"How Open Requisition Works in iDempiere"},"content":{"rendered":"\n

Open Requisition<\/strong> shows approved purchase demands that are not yet converted into Purchase Orders. It provides a live, filtered view of pending material needs across products, warehouses, users, and dates, helping procurement teams prioritize actions and execute purchasing efficiently.<\/p>\n\n\n\n

Functional Position in the Procurement Flow<\/strong><\/h2>\n\n\n\n

Once a requisition is completed and approved<\/strong>, it becomes eligible to appear in Open Requisitions if it is not fully ordered<\/strong>. At this stage, the system treats the requisition as an actionable demand rather than a document. Open Requisition does not create or modify data by itself; it exposes existing requisition lines<\/strong> in a structured, filterable, and report-driven way so that downstream actions (like PO creation) can be initiated efficiently.<\/p>\n\n\n\n

Entry Point and Screen Behavior<\/strong><\/h2>\n\n\n\n

The Open requisition feature is accessed as a report-style process<\/strong> rather than a transaction window. When opened, the screen initially shows parameter fields instead of data, allowing users to define exactly what kind of open demand they want to analyze.<\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

The parameters narrow down requisitions based on operational responsibility and urgency. After execution, the system generates a detailed result set showing only requisition lines that still require procurement action.<\/p>\n\n\n\n

Parameter-Level Control (Operational Filtering)<\/strong><\/h2>\n\n\n\n

Open requisition works by filtering requisition lines, not headers. Each parameter directly influences which pending demand lines<\/strong> appear in the output.<\/p>\n\n\n\n

    \n
  • Warehouse<\/strong> filters demand by storage location, aligning procurement with inventory planning<\/li>\n\n\n\n
  • User\/Contact<\/strong> restricts results to requisitions created or owned by a specific requester<\/li>\n\n\n\n
  • Product<\/strong> isolates demand for a specific item across multiple requisitions<\/li>\n\n\n\n
  • Date Required (From\u2013To)<\/strong> highlights urgency and scheduling pressure<\/li>\n\n\n\n
  • Run as Job<\/strong> allows background execution for heavy datasets<\/li>\n<\/ul>\n\n\n\n

    These filters ensure the output remains operationally relevant rather than informational noise.<\/p>\n\n\n\n

    Report Execution and Output<\/strong><\/h2>\n\n\n\n

    After parameters are set and the process is executed, the system generates the open requisitions report<\/strong>. This output is line-driven and reflects the real procurement backlog at that moment in time.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Each row represents a single requisition line<\/strong> that is still open for ordering. Fully ordered or closed requisition lines are automatically excluded.<\/p>\n\n\n\n

    Data Shown in the Result<\/strong><\/h2>\n\n\n\n

    The report consolidates both document-level and line-level information so procurement users can decide next actions without navigating away.<\/p>\n\n\n\n

      \n
    • Requisition number and line number<\/li>\n\n\n\n
    • Product and description<\/li>\n\n\n\n
    • Required quantity and unit price<\/li>\n\n\n\n
    • Total line amount<\/li>\n\n\n\n
    • Priority and approval status<\/li>\n\n\n\n
    • Warehouse and requesting user<\/li>\n\n\n\n
    • Processed and ordered quantity indicators<\/li>\n<\/ul>\n\n\n\n

      This combination makes it immediately clear what to buy, how much, for whom, and by when<\/strong>.<\/p>\n\n\n\n

      Relationship with Purchase Orders<\/strong><\/h2>\n\n\n\n

      Open requisition is tightly linked to the purchase order creation lifecycle. Once a purchase order is created against a requisition line (fully or partially), the corresponding ordered quantity is updated. When the full quantity is ordered, that line disappears from <\/strong>o<\/strong>pen <\/strong>r<\/strong>equisition automatically<\/strong>. No manual closure is required.<\/p>\n\n\n\n

      This ensures open requisition always reflects the true remaining procurement gap<\/strong>.<\/p>\n\n\n\n

      Operational Use Cases<\/strong><\/h2>\n\n\n\n

      Open requisition is typically used in day-to-day procurement operations where visibility and prioritization matter more than document editing.<\/p>\n\n\n\n

        \n
      • Daily procurement planning by warehouse<\/li>\n\n\n\n
      • Identifying urgent or overdue material requirements<\/li>\n\n\n\n
      • Consolidating multiple requisitions into supplier POs<\/li>\n\n\n\n
      • Reviewing workload per requester or department<\/li>\n\n\n\n
      • Auditing why certain requisitions are still pending<\/li>\n<\/ul>\n\n\n\n

        Key Behavioral Rules<\/h3>\n\n\n\n
          \n
        • Only approved and completed requisitions<\/strong> are considered<\/li>\n\n\n\n
        • Only not-yet-ordered quantities<\/strong> are shown<\/li>\n\n\n\n
        • The report is read-only<\/strong>; actions happen in downstream processes<\/li>\n\n\n\n
        • Results change dynamically as POs are created or updated<\/li>\n<\/ul>\n\n\n\n

          Outcome<\/strong><\/h2>\n\n\n\n

          Open requisition transforms requisitions from static documents into actionable procurement intelligence<\/strong>. It reduces missed orders, improves response time to urgent needs, and gives procurement teams a clean, real-time view of what still needs to be purchased\u2014without manual tracking or spreadsheet dependency.<\/p>\n\n\n\n

          In short, it is the bridge between demand approval and purchase execution<\/strong> in iDempiere.<\/p>\n","protected":false},"excerpt":{"rendered":"

          Open Requisition shows approved purchase demands that are not yet converted into Purchase Orders. It provides a live, filtered view […]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[33,10],"tags":[],"class_list":["post-17973","post","type-post","status-publish","format-standard","hentry","category-idempiere-purchase","category-idempiere-product"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17973","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/19"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=17973"}],"version-history":[{"count":0,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/17973\/revisions"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=17973"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=17973"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=17973"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}