{"id":19605,"date":"2026-07-07T03:54:45","date_gmt":"2026-07-07T03:54:45","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=19605"},"modified":"2026-09-29T11:55:22","modified_gmt":"2026-09-29T11:55:22","slug":"how-to-configure-sales-invoice-and-credit-debit-note-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-to-configure-sales-invoice-and-credit-debit-note-in-idempiere\/","title":{"rendered":"How to Configure Sales Invoice and Credit\/Debit Note in iDempiere"},"content":{"rendered":"\n

The Sales Invoice and Credit\/Debit Note window in iDempiere is the core accounts receivable document used to bill customers, apply tax, and issue credit or debit notes.<\/p>\n\n\n\n

Every completed invoice drives receivables balances, tax reporting, and sales revenue accounting, making correct configuration essential for accurate retail financial close.<\/p>\n\n\n\n

Process Flow<\/strong><\/h2>\n\n\n\n
\"\"<\/figure>\n\n\n\n

Business Rules<\/strong><\/h2>\n\n\n\n
    \n
  • Only active tax rates are available for selection on invoice lines.<\/li>\n\n\n\n
  • Target Document Type decides whether the record posts as an Invoice or Credit Memo.<\/li>\n\n\n\n
  • Invoice lines can be generated automatically from a linked Shipment or Purchase Order of the business partner.<\/li>\n\n\n\n
  • Combined tax rates split automatically into components on the Invoice Tax tab.<\/li>\n\n\n\n
  • Price List determines the default Unit Price and List Price on new invoice lines.<\/li>\n\n\n\n
  • Grand Total recalculates automatically whenever lines or taxes change.<\/li>\n\n\n\n
  • Document Status must move from Drafted to Completed before the invoice posts to accounting.<\/li>\n\n\n\n
  • Price includes Tax controls whether entered prices are treated as tax-inclusive.<\/li>\n\n\n\n
  • Payment Rule and Payment Term determine the due date used for receivables ageing.<\/li>\n<\/ul>\n\n\n\n

    Prerequisites<\/strong><\/h2>\n\n\n\n
      \n
    • Business Partner and Partner Location configured.<\/li>\n\n\n\n
    • Organization (store or branch) configured.<\/li>\n\n\n\n
    • Document Type configured for AR Invoice and AR Credit Memo.<\/li>\n\n\n\n
    • Price List configured with product pricing.<\/li>\n\n\n\n
    • Tax Category and Tax Rate configured.<\/li>\n\n\n\n
    • Shipment or Purchase Order completed, if invoice lines will be generated from delivery.<\/li>\n\n\n\n
    • Sales Representative and User\/Contact linked to the Business Partner.<\/li>\n<\/ul>\n\n\n\n

      Configuration Steps<\/strong><\/h2>\n\n\n\n

      Step 1: Set Up the Invoice Header<\/strong><\/h3>\n\n\n\n

      Create a new record, select the Business Partner and Partner Location, set the Target Document Type, and confirm Price List, Currency, Payment Rule, and Payment Term.<\/p>\n\n\n\n

      Field<\/th>Sample Value<\/th>Description<\/th><\/tr><\/thead>
      Target Document Type<\/td>AR Invoice<\/td>Sets the document as a credit note instead of a standard invoice<\/td><\/tr>
      Business Partner<\/td>ALPHA RETAIL SOLUTIONS<\/td>Customer being billed or credited<\/td><\/tr>
      Partner Location<\/td>Chennai<\/td>Ship-to\/bill-to location of the customer<\/td><\/tr>
      User\/Contact<\/td>Karthik<\/td>Customer contact linked to the transaction<\/td><\/tr>
      Price List<\/td>Standard Sales Price List<\/td>Determines default product pricing<\/td><\/tr>
      Currency<\/td>INR<\/td>Transaction currency<\/td><\/tr>
      Sales Representative<\/td>Praveen<\/td>Store staff responsible for the sale<\/td><\/tr>
      Payment Rule<\/td>On Credit<\/td>Defines how the invoice will be settled<\/td><\/tr>
      Payment Term<\/td>Immediate<\/td>Sets the due date for the receivable<\/td><\/tr>
      Date Invoiced<\/td>07\/01\/2026<\/td>Transaction date used for invoicing<\/td><\/tr>
      Account Date<\/td>07\/01\/2026<\/td>Date used for accounting postings<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Step 2: Generate Invoice Lines from a Shipment or Receipt<\/strong><\/h3>\n\n\n\n

      Click Create lines from, select the matching Shipment\/Purchase order, confirm the quantity to invoice, and click Create lines from Invoice to load the lines.<\/p>\n\n\n\n

      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Business Partner<\/td>ALPHA RETAIL SOLUTIONS<\/td>Filters shipments for the selected customer<\/td><\/tr>
      Shipment\/Receipt<\/td>570001_07\/01\/2026<\/td>Source delivery document for the invoice lines<\/td><\/tr>
      Quantity<\/td>15<\/td>Delivered quantity available to invoice<\/td><\/tr>
      UOM<\/td>Each<\/td>Unit of measure for the product<\/td><\/tr>
      Product<\/td>AASH-ATTA-5KG_Aashirvaad Atta \u2014 5kg<\/td>Product being invoiced<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Step 3: Review and Adjust Invoice Line Details<\/strong><\/h3>\n\n\n\n

      Open each Invoice Line, confirm Product, Quantity, Price, and Tax, and verify the Line Amount matches quantity multiplied by unit price.<\/p>\n\n\n\n

      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Line No<\/td>10<\/td>Sequence of the line on the invoice<\/td><\/tr>
      Shipment\/Receipt Line<\/td>10_15_AASH-ATTA-5KG…<\/td>Source shipment line the invoice line was created from<\/td><\/tr>
      Product<\/td>AASH-ATTA-5KG_Aashirvaad Atta \u2014 5kg<\/td>Item being billed<\/td><\/tr>
      Quantity<\/td>15<\/td>Billed quantity<\/td><\/tr>
      UOM<\/td>Each<\/td>Unit of measure<\/td><\/tr>
      Price<\/td>280.00<\/td>Net price used for the line<\/td><\/tr>
      Unit Price<\/td>280.00<\/td>Price per unit before tax<\/td><\/tr>
      List Price<\/td>285.00<\/td>Reference list price from the price list<\/td><\/tr>
      Tax<\/td>CGST\/SGST 18%<\/td>Combined tax rate applied to the line<\/td><\/tr>
      Line Amount<\/td>4,200.00<\/td>Quantity multiplied by unit price<\/td><\/tr>
      Printed<\/td>Checked<\/td>Controls whether the line appears on the printed invoice<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Step 4: Verify the Tax Breakup<\/strong><\/h3>\n\n\n\n

      Open the Invoice Tax tab and confirm the Tax base Amount<\/p>\n\n\n\n

      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Tax<\/td>CGST 9%<\/td>Central GST component of the combined rate<\/td><\/tr>
      Tax<\/td>SGST 9%<\/td>State GST component of the combined rate<\/td><\/tr>
      Tax base Amount<\/td>4,200.00<\/td>Line amount used to calculate tax<\/td><\/tr>
      Tax Amount<\/td>378.00<\/td>Calculated tax value per component<\/td><\/tr>
      Price includes Tax<\/td>Unchecked<\/td>Confirms the entered price excludes tax<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n
      \"\"<\/figure>\n\n\n\n

      Step 5: Complete and Post the Invoice<\/strong><\/h3>\n\n\n\n

      Review Total Lines and Grand Total on the Status section, then run Document Action and select Complete to post the invoice or credit memo.<\/p>\n\n\n\n

      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Total Lines<\/td>4,200.00<\/td>Sum of all invoice line amounts before tax<\/td><\/tr>
      Grand Total<\/td>4,956.00<\/td>Total invoice amount including tax<\/td><\/tr>
      Document Status<\/td>Drafted<\/td>Current workflow state of the document<\/td><\/tr>
      Document Type<\/td>AR Invoice<\/td>Confirms the posting type before completion<\/td><\/tr>
      Document Action<\/td>Complete<\/td>Action used to finalize and post the document<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      Note: <\/strong>Once a document status changes to Completed, header and line fields become read-only. Use a Credit Memo or Reversal for corrections instead of editing a posted invoice.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      Common Issues and Resolutions<\/strong><\/h2>\n\n\n\n
      Issue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>
      Create lines from Invoice returns no records<\/td>Shipment\/ Purchase order not completed or already fully invoiced<\/td>Complete the shipment first and confirm remaining quantity<\/td><\/tr>
      Invoice posts as Invoice instead of Credit Memo<\/td>Target Document Type left as AR Invoice<\/td>Set Target Document Type to AR Credit Memo before completing<\/td><\/tr>
      Grand Total does not match expected amount<\/td>Price includes Tax checkbox set incorrectly<\/td>Verify Price includes Tax matches the store’s pricing policy<\/td><\/tr>
      Document cannot be completed<\/td>Mandatory header fields missing, such as Price List<\/td>Fill all mandatory fields before running Document Action<\/td><\/tr>
      Duplicate Tax lines appear<\/td>Multiple tax rates mapped to the same tax category<\/td>Review Tax Category setup and remove duplicate rates<\/td><\/tr>
      Line price differs from Price List<\/td>Unit Price manually overridden during entry<\/td>Recalculate the price using the Price List reference<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      Next Steps<\/strong><\/h2>\n\n\n\n
        \n
      • Configure Payment Allocation to settle the invoice against customer receipts.<\/li>\n\n\n\n
      • Configure Document Type sequencing for AR Invoice and AR Credit Memo numbering.<\/li>\n<\/ul>\n\n\n\n