{"id":19626,"date":"2026-08-04T12:02:20","date_gmt":"2026-08-04T12:02:20","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=19626"},"modified":"2026-08-21T09:37:44","modified_gmt":"2026-08-21T09:37:44","slug":"how-to-configure-ar-payment-and-receipt-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-to-configure-ar-payment-and-receipt-in-idempiere\/","title":{"rendered":"How to Configure AR Payment and Receipt in iDempiere"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">The Payment and Receipt window in iDempiere records customer payments against sales invoices and orders, capturing tender type, amount, and bank account for each transaction.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Every payment entered here drives accounts receivable balances, bank reconciliation, and daily sales reporting, making accurate configuration essential.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Process Flow<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"365\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/PaymentReceipt-1-1024x365.png\" alt=\"\" class=\"wp-image-20249\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/PaymentReceipt-1-1024x365.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/PaymentReceipt-1-300x107.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/PaymentReceipt-1-768x274.png 768w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/PaymentReceipt-1.png 1536w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Business Rules<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Only Completed payments can be allocated to invoices or orders.<\/li>\n\n\n\n<li>A single payment can be allocated across multiple invoices.<\/li>\n\n\n\n<li>Receipt checkbox must be checked for incoming customer payments.<\/li>\n\n\n\n<li>Tender Type determines whether the payment is Cash, Cheque, or Credit Card.<\/li>\n\n\n\n<li>Bank Account controls the GL account used when the payment is posted.<\/li>\n\n\n\n<li>Discount and Write-off amounts adjust the invoice balance during allocation.<\/li>\n\n\n\n<li>Over\/Under Payment flags any mismatch between payment and invoice amount.<\/li>\n\n\n\n<li>Posted payments generate accounting entries and cannot be edited further.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Configuration Steps<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 1: Create a New Payment or Receipt Document<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Click New on the Payment and Receipt window; select Organization and Document Type &#8220;AR Receipt&#8221;; check Receipt so the record is treated as a customer receipt.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Document Type<\/td><td>AR Receipt<\/td><td>Classifies the transaction as a receipt<\/td><\/tr><tr><td>Receipt<\/td><td>Checked<\/td><td>Marks the record as an incoming payment<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"642\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-1024x642.png\" alt=\"\" class=\"wp-image-19633\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-1024x642.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-300x188.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-768x482.png 768w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-1536x963.png 1536w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-2048x1284.png 2048w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-Allocation-1-400x250.png 400w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"594\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-1024x594.png\" alt=\"\" class=\"wp-image-19632\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-1024x594.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-300x174.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-768x446.png 768w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-1536x891.png 1536w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-2-2048x1188.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 2: Enter Reference Details<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Select the Business Partner; choose the Invoice or Order to associate; confirm Transaction Date and Account Date default correctly.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Business Partner<\/td><td>FIVE TECHNOLOGIES PRIVATE LIMITED<\/td><td>Identifies the paying customer<\/td><\/tr><tr><td>Invoice<\/td><td>100001_07\/01\/2026_200.0<\/td><td>Links payment to the outstanding invoice<\/td><\/tr><tr><td>Order<\/td><td>60001_07\/01\/2026<\/td><td>Links payment to the originating order<\/td><\/tr><tr><td>Transaction Date<\/td><td>07\/01\/2026<\/td><td>Date the payment was received<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 3: Enter Payment Amounts<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Enter the Payment amount; confirm Currency; adjust Discount Amount or Write-off Amount only where applicable.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Payment amount<\/td><td>200.00<\/td><td>Amount received from the customer<\/td><\/tr><tr><td>Currency<\/td><td>INR<\/td><td>Currency used for the transaction<\/td><\/tr><tr><td>Discount Amount<\/td><td>0.00<\/td><td>Early-payment discount applied<\/td><\/tr><tr><td>Write-off Amount<\/td><td>0.00<\/td><td>Uncollectible balance written off<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 4: Select Tender Type and Bank Account<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Choose Tender type such as Cash; select the Bank Account for the collection point; enable Online Access when processed through a payment gateway.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Tender type<\/td><td>Cash<\/td><td>Payment method used by the customer<\/td><\/tr><tr><td>Bank Account<\/td><td>POS UPI Collection_POS UPI_100002<\/td><td>GL\/bank account receiving the funds<\/td><\/tr><tr><td>Online Access<\/td><td>Unchecked<\/td><td>Enables online gateway processing<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 5: Complete and Post the Payment<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Click Document Action and choose Complete; verify Document Status shows Completed; click Posted to confirm the accounting entries were generated.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Document Status<\/td><td>Completed<\/td><td>Confirms the document is finalized<\/td><\/tr><tr><td>Posted<\/td><td>Yes<\/td><td>Confirms accounting entries were created<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Step 6: Review or Create the Allocation<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Open the Allocations tab; verify or create an allocation with Invoice, Order, and Amount; confirm the Allocated checkbox is set on the Payment tab.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Field<\/strong><\/td><td><strong>Sample Value<\/strong><\/td><td><strong>Description<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Allocation<\/td><td>490007<\/td><td>Unique allocation record identifier<\/td><\/tr><tr><td>Amount<\/td><td>200.00<\/td><td>Amount allocated to the invoice<\/td><\/tr><tr><td>Allocated<\/td><td>Checked<\/td><td>Confirms the payment is matched to an invoice<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"454\" src=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-1024x454.png\" alt=\"\" class=\"wp-image-19631\" title=\"\" srcset=\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-1024x454.png 1024w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-300x133.png 300w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-768x341.png 768w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-1536x681.png 1536w, https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/07\/Tenthplanet-iDempiere-ARPayment-1-2048x908.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Common Issues and Resolutions<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><td><strong>Issue<\/strong><\/td><td><strong>Cause<\/strong><\/td><td><strong>Resolution<\/strong><\/td><\/tr><\/thead><tbody><tr><td>Payment shows Allocated unchecked<\/td><td>No allocation created against the invoice<\/td><td>Open the Allocations tab and match the payment to the invoice<\/td><\/tr><tr><td>Over\/Under Payment amount is not zero<\/td><td>Payment amount differs from invoice amount<\/td><td>Adjust the allocation amount or apply Discount\/Write-off<\/td><\/tr><tr><td>Posting fails with an accounting error<\/td><td>GL accounts not configured for the Bank Account<\/td><td>Configure account mapping in the Bank Account window<\/td><\/tr><tr><td>Invoice not visible in the Invoice field<\/td><td>Invoice not completed or belongs to a different Business Partner<\/td><td>Complete the invoice and confirm the matching Business Partner<\/td><\/tr><tr><td>Wrong Bank Account selected for a store<\/td><td>Multiple bank accounts not clearly labeled<\/td><td>Rename Bank Accounts to identify the store or collection point<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Next Steps<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Configure the Invoice (Customer) window for AR invoices.<\/li>\n\n\n\n<li>Set up the Allocation window for multi-invoice matching.<\/li>\n\n\n\n<li>Configure Bank Statement and Reconciliation.<\/li>\n\n\n\n<li>Review the Cash Journal for POS cash drawer management.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>The Payment and Receipt window in iDempiere records customer payments against sales invoices and orders, capturing tender type, amount, and [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,78],"tags":[],"class_list":["post-19626","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-sales"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/19626","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=19626"}],"version-history":[{"count":7,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/19626\/revisions"}],"predecessor-version":[{"id":28374,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/19626\/revisions\/28374"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=19626"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=19626"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=19626"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}