{"id":20762,"date":"2026-07-16T11:24:14","date_gmt":"2026-07-16T11:24:14","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=20762"},"modified":"2026-08-13T04:42:30","modified_gmt":"2026-08-13T04:42:30","slug":"how-post-depreciation-entry-works-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-post-depreciation-entry-works-in-idempiere\/","title":{"rendered":"How Post Depreciation Entry Works in iDempiere"},"content":{"rendered":"\n

Introduction<\/strong><\/h2>\n\n\n\n

Post Depreciation Entry is the iDempiere Fixed Assets window used to record and post periodic depreciation for company assets. It is used during month-end or period-end closing in retail and back-office finance operations.<\/p>\n\n\n\n

The window links to previously calculated Depreciation Expense lines and, once completed, generates accounting entries against the configured Accounting Schema, directly impacting Fixed Asset reporting and General Ledger balances.<\/p>\n\n\n\n

Process Flow Diagram<\/strong><\/h2>\n\n\n\n
\"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-ProcessFlow\"<\/figure>\n\n\n\n

Business Rules<\/strong><\/h2>\n\n\n\n
    \n
  • Document Type must be Fixed Assets Depreciation to create a valid entry.<\/li>\n\n\n\n
  • Depreciation Entry auto-selects unprocessed Depreciation Expense lines matching Org, Schema, and Account Date month.<\/li>\n\n\n\n
  • Only unprocessed Depreciation Expense lines are linked to the entry header.<\/li>\n\n\n\n
  • The accounting Period for the Account Date must be open before the document can be prepared.<\/li>\n\n\n\n
  • Completing the entry processes each linked depreciation line individually.<\/li>\n\n\n\n
  • The document is automatically closed after successful completion.<\/li>\n\n\n\n
  • Changing Date Acct or Accounting Schema on an unprocessed entry re-selects matching lines automatically.<\/li>\n\n\n\n
  • Deleting an entry unlinks its Depreciation Expense lines instead of deleting them.<\/li>\n<\/ul>\n\n\n\n

    Prerequisites<\/strong><\/h2>\n\n\n\n
      \n
    • Asset defined and active in the Asset window with a valid depreciation method.<\/li>\n\n\n\n
    • Depreciation Expense records (Depreciation Workfile) already calculated for the period.<\/li>\n\n\n\n
    • Accounting Schema configured with Fixed Asset and Depreciation accounts.<\/li>\n\n\n\n
    • Document Type Fixed Assets Depreciation configured for the Organization.<\/li>\n\n\n\n
    • General Ledger Period open for the intended Account Date.<\/li>\n\n\n\n
    • Organization configured for the store or business unit posting depreciation.<\/li>\n<\/ul>\n\n\n\n

      Navigation<\/strong><\/h2>\n\n\n\n
      Menu \u2192 Assets \u2192 Depreciation Processing \u2192 Post Depreciation Entry<\/strong><\/code><\/pre>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-1\"<\/figure>\n\n\n\n

      Opening the window displays the Create Depreciation Entry header form on top and a Records tab below listing the Depreciation Expense lines automatically selected for that Organization, Schema, and period.<\/p>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-2\"<\/figure>\n\n\n\n
      Configuration Steps<\/strong><\/h2>\n\n\n\n
      Step 1: Create the Depreciation Entry Header<\/strong><\/h3>\n\n\n\n
      The header identifies the Organization, Accounting Schema, and accounting period for which depreciation will be posted.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Select Organization, Document Type, Posting Type, Accounting Schema, Document Date, and Account Date, then save. The Period field is derived automatically from the Account Date.<\/p>\n\n\n\n
      Field Reference Table<\/strong><\/em><\/h3>\n\n\n\n
      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Organization<\/td>Chennai Store<\/td>Business unit for which depreciation is being posted.<\/td><\/tr>
      Document Type<\/td>Fixed Assets Depreciation<\/td>Defines the document as a depreciation posting entry.<\/td><\/tr>
      Posting Type<\/td>Actual<\/td>Indicates the entry posts actual accounting values.<\/td><\/tr>
      Accounting Schema<\/td>POTS UN\/38 Indian Rupee<\/td>Schema controlling the currency and accounts used.<\/td><\/tr>
      Document Date<\/td>07\/14\/2026<\/td>Date the depreciation document is created.<\/td><\/tr>
      Account Date<\/td>07\/14\/2026<\/td>Date used to determine the accounting period and matching lines.<\/td><\/tr>
      Period<\/td>Jul-26<\/td>Accounting period auto-derived from the Account Date.<\/td><\/tr>
      Document Status<\/td>Drafted<\/td>Current workflow status of the depreciation entry.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-3\"<\/figure>\n\n\n\n
      Step 2: Review Auto-Selected Depreciation Lines<\/strong><\/h3>\n\n\n\n
      After saving the header, iDempiere automatically links unprocessed Depreciation Expense records that match the Organization, Accounting Schema, and Account Date month.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Open the Records tab and confirm the expected Asset lines appear. If no lines appear, verify the Depreciation Workfile was calculated for the period.<\/p>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-4\"<\/figure>\n\n\n\n
      Step 3: Verify Depreciation Line Detail<\/strong>s<\/h3>\n\n\n\n
      Each line represents one asset’s depreciation expense for the period and must be checked before completion.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Review Asset, Entry Type, Expense, Expense (fiscal), and the debit\/credit accounts on each line. Confirm the Active checkbox is enabled for lines that should be posted.<\/p>\n\n\n\n
      Field Reference Table<\/strong><\/em><\/h3>\n\n\n\n
      Field<\/strong><\/td>Sample<\/strong><\/td>Purpose<\/strong><\/td><\/tr><\/thead>
      Asset<\/td>1000002_Daikin 2 Ton Inverter Air Conditioner<\/td>Identifies the fixed asset being depreciated.<\/td><\/tr>
      Entry Type<\/td>Depreciation<\/td>Classifies the line as a depreciation transaction.<\/td><\/tr>
      Expense<\/td>83.33<\/td>Depreciation expense amount for the accounting book.<\/td><\/tr>
      Expense (fiscal)<\/td>83.33<\/td>Depreciation expense amount for fiscal\/tax reporting.<\/td><\/tr>
      Account (debit)<\/td>*-COMMITMENTOFFSET-_-_-_<\/td>Account debited for the depreciation expense.<\/td><\/tr>
      Account (credit)<\/td>*-CB_ASSET-_-_-_<\/td>Accumulated depreciation account credited on posting.<\/td><\/tr>
      Asset Period<\/td>2<\/td>Depreciation period number in the asset’s useful life.<\/td><\/tr>
      Active<\/td>Checked<\/td>Determines whether the line is available for posting.<\/td><\/tr>
      Depreciate<\/td>Checked<\/td>Confirms the line is flagged for depreciation processing.<\/td><\/tr>
      Processed<\/td>Unchecked<\/td>Indicates the line has not yet been posted.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-PostDepreciationEntry-5\"<\/figure>\n\n\n\n
      Step 4: Complete and Post the Depreciation Entry<\/strong><\/h3>\n\n\n\n
      Completing the document processes every linked line, creates the accounting entries, and closes the depreciation entry.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Click Document Action, select Complete, and confirm. iDempiere validates the period, processes each Depreciation Expense line, and sets the document status to Closed.<\/p>\n\n\n\n
      Note:<\/strong> Once completed, depreciation lines are marked Processed and can no longer be edited or deleted directly; use standard reversal procedures for corrections.<\/code><\/pre>\n\n\n\n
      Common Issues and Resolutions<\/strong><\/h2>\n\n\n\n
      Issue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>
      No lines appear in Records tab<\/td>No unprocessed Depreciation Expense records exist for the Org, Schema, and period.<\/td>Run the Asset Depreciation Workfile \/ Calculate Depreciation process first.<\/td><\/tr>
      Error on Complete: period not open<\/td>GL Period for the Account Date is closed.<\/td>Open the required period in the Period Control window.<\/td><\/tr>
      Document stuck in Drafted status<\/td>Mandatory header fields are missing or Approved is unchecked.<\/td>Complete all mandatory fields, approve, then run Complete.<\/td><\/tr>
      Unexpected lines selected<\/td>Date Acct on Depreciation Expense lines differs from the entry’s Account Date month.<\/td>Verify the Account Date matches the intended expense month.<\/td><\/tr>
      Duplicate depreciation entries created<\/td>A new header was created instead of reusing an existing unprocessed entry.<\/td>Reuse the existing unprocessed entry for the same Org, Schema, and period.<\/td><\/tr>
      Accounting entries not visible in GL<\/td>Entry completed but background accounting posting has not run.<\/td>Run Post Immediate or wait for the scheduled accounting posting process.<\/td><\/tr>
      Cannot delete a processed line<\/td>The line is already linked to Fact_Acct accounting entries.<\/td>Use standard document reversal instead of direct deletion.<\/td><\/tr>
      Expense and Expense (fiscal) differ<\/td>Asset uses separate book and fiscal depreciation methods.<\/td>Review the Asset’s fiscal depreciation configuration if this is unexpected.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      Next Steps<\/strong><\/h3>\n\n\n\n
        \n
      • Review the Fixed Asset Register for updated accumulated depreciation.<\/li>\n\n\n\n
      • Verify the Depreciation Workfile \/ Calculate Depreciation process for the next period.<\/li>\n\n\n\n
      • Run Post Immediate to confirm GL Journal entries were created.<\/li>\n\n\n\n
      • Reconcile Fixed Asset accounts using the Financial Report window.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
        Introduction Post Depreciation Entry is the iDempiere Fixed Assets window used to record and post periodic depreciation for company assets. […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[58,10],"tags":[],"class_list":["post-20762","post","type-post","status-publish","format-standard","hentry","category-idempiere-accounting","category-idempiere-product"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20762","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=20762"}],"version-history":[{"count":2,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20762\/revisions"}],"predecessor-version":[{"id":20796,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20762\/revisions\/20796"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=20762"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=20762"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=20762"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}