{"id":20947,"date":"2026-07-17T06:41:02","date_gmt":"2026-07-17T06:41:02","guid":{"rendered":"https:\/\/tenthplanet.in\/idempiere\/?p=20947"},"modified":"2026-08-13T04:46:37","modified_gmt":"2026-08-13T04:46:37","slug":"how-to-configure-depreciation-expense-entry-in-idempiere","status":"publish","type":"post","link":"https:\/\/tenthplanet.in\/idempiere\/how-to-configure-depreciation-expense-entry-in-idempiere\/","title":{"rendered":"How to Configure Depreciation Expense Entry in iDempiere"},"content":{"rendered":"\n

Introduction<\/strong><\/h2>\n\n\n\n

The Depreciation Expense Entry window is a report and process in iDempiere Fixed Asset Management used to review depreciation expense lines that have not yet been posted to the General Ledger.<\/p>\n\n\n\n

It is accessed after the Create Depreciation Entries process generates depreciation records for active fixed assets, and before those entries are booked during month-end close.<\/p>\n\n\n\n

Reviewing this report confirms depreciation amounts, GL accounts, and posting types are correct, reducing posting errors in Fixed Asset accounting and financial reporting.<\/p>\n\n\n\n

Process Flow<\/strong><\/h2>\n\n\n\n
\"TenthPlanet-iDempiere-Accounting-DepreciationExpenseEntry-ProcessFlow\"<\/figure>\n\n\n\n

Business Rules<\/strong><\/h2>\n\n\n\n
    \n
  • Only depreciation entries with Entry Type = Depreciation (DEP) appear in this report.<\/li>\n\n\n\n
  • The report is generated from the RV_Asset_Depreciation_Entry Report View, not entered manually.<\/li>\n\n\n\n
  • Each row shows Asset, Accounting Date, GL Account, Expense Amount, and Posting Type.<\/li>\n\n\n\n
  • Posting Type “Actual” indicates a real depreciation entry, not a budgeted amount.<\/li>\n\n\n\n
  • The Report View is Active and filters records using Entity Type.<\/li>\n\n\n\n
  • Large asset volumes can be processed in the background using Run as Job.<\/li>\n\n\n\n
  • Summary mode shows consolidated totals instead of every individual depreciation line.<\/li>\n\n\n\n
  • Print Format controls the printed or exported layout of the report output.<\/li>\n<\/ul>\n\n\n\n

    Prerequisites<\/strong><\/h2>\n\n\n\n
      \n
    • Fixed Asset record created and Active in the Asset Workfile.<\/li>\n\n\n\n
    • Depreciation Method and Useful Life Years assigned to the Asset.<\/li>\n\n\n\n
    • Asset Group configured with a valid Depreciation Expense Account.<\/li>\n\n\n\n
    • Create Depreciation Entries process run to generate unposted DEP records.<\/li>\n\n\n\n
    • Report View RV_Asset_Depreciation_Entry Active in the Dictionary.<\/li>\n\n\n\n
    • Organization and Accounting Schema configured for Fixed Assets.<\/li>\n<\/ul>\n\n\n\n

      Navigation<\/strong><\/h2>\n\n\n\n
      Menu \u2192 Asset \u2192 Depreciation Processing\u2192 Depreciation Expense Entry<\/strong><\/code><\/pre>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-DepreciationExpenseEntry-1\"<\/figure>\n\n\n\n
      Opening the window shows a process parameter screen with Run as Job, View Report, Print Format, and Summary options. Running the process opens the depreciation lines in a Report View grid.<\/p>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-DepreciationExpenseEntry-2\"<\/figure>\n\n\n\n
      Configuration Steps<\/strong><\/h2>\n\n\n\n
      Step 1: Open the Depreciation Expense Entry Window<\/strong><\/h3>\n\n\n\n
      Navigate to the window to begin reviewing depreciation entries not yet booked.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      From the menu, open Depreciation Expense Entry. The parameter screen appears with the report description at the top.<\/p>\n\n\n\n
      Step 2: Set Run as Job (Optional)<\/strong><\/h3>\n\n\n\n
      Determines whether the report runs immediately in the browser or as a background job.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Check Run as Job for large asset volumes to avoid session timeouts. Leave unchecked for a quick, immediate review.<\/p>\n\n\n\n
      Step 3: Select View Report Format<\/strong><\/h3>\n\n\n\n
      Controls how the report output is displayed.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Choose HTML for on-screen review, or PDF\/CSV for export, from the View Report dropdown.<\/p>\n\n\n\n
      Step 4: Select Print Format<\/strong><\/h3>\n\n\n\n
      Defines which columns and layout appear in the output.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Select the “Depreciation Expense Entry” print format, or another configured format matching the required columns.<\/p>\n\n\n\n
      Step 5: Execute and Review the Report<\/strong><\/strong><\/h3>\n\n\n\n
      Runs the report and opens the resulting depreciation entries for review.<\/p>\n\n\n\n
      Instructions<\/strong><\/h3>\n\n\n\n
      Click OK to run the report. The Report View opens listing each Asset, Accounting Date, Account, Expense amount, and Posting Type.<\/p>\n\n\n\n
      Field Reference Table<\/strong><\/h3>\n\n\n\n
      Field<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>
      Run as Job<\/td>Unchecked<\/td>Runs the report as a background job when checked<\/td><\/tr>
      View Report<\/td>HTML<\/td>Output format shown after running the report<\/td><\/tr>
      Print Format<\/td>Depreciation Expense Entry<\/td>Layout and columns used for the report<\/td><\/tr>
      Summary<\/td>Unchecked<\/td>Shows totals only when checked, detail lines when unchecked<\/td><\/tr>
      Asset<\/td>1000000_Dell_Latitude_5550_Laptop<\/td>Fixed Asset the depreciation line belongs to<\/td><\/tr>
      Acct Date<\/td>06\/30\/2026<\/td>Accounting date of the depreciation period<\/td><\/tr>
      A_Account_Number_Acct<\/td>Asset Depreciation Amount<\/td>GL account the depreciation expense will post to<\/td><\/tr>
      Expense<\/td>87,916.67<\/td>Depreciation expense amount for the period<\/td><\/tr>
      Posting Type<\/td>Actual<\/td>Indicates the entry is an actual (not budgeted) amount<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      \"TenthPlanet-iDempiere-Accounting-DepreciationExpenseEntry-3\"<\/figure>\n\n\n\n
      Common Issues and Resolutions<\/strong><\/h2>\n\n\n\n
      Issue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>
      Report returns no rows<\/td>Create Depreciation Entries has not been run for the period<\/td>Run the Create Depreciation Entries process first<\/td><\/tr>
      Incorrect GL account shown<\/td>Depreciation Expense Account misconfigured on Asset Group<\/td>Correct the account on the Asset Group setup<\/td><\/tr>
      Report is slow or times out<\/td>Report run interactively with a large number of assets<\/td>Enable Run as Job for large asset volumes<\/td><\/tr>
      Expense amount looks wrong<\/td>Incorrect Depreciation Method or Useful Life on the Asset<\/td>Verify and correct Asset depreciation settings<\/td><\/tr>
      Posting Type shows unexpected value<\/td>Report View filter or Entry Type mismatch<\/td>Confirm the Report View SQL WHERE uses A_Entry_Type=’DEP’<\/td><\/tr>
      Print Format missing expected columns<\/td>Print Format is outdated or misconfigured<\/td>Update or regenerate the Print Format<\/td><\/tr>
      Window not accessible to user<\/td>Role does not have access to the window<\/td>Grant window access to the Role<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
      Next Steps<\/strong><\/h2>\n\n\n\n
        \n
      • Run the Create Depreciation Entries process for the next accounting period.<\/li>\n\n\n\n
      • Review the Asset Workfile to confirm depreciation setup accuracy.<\/li>\n\n\n\n
      • Post reviewed depreciation entries through the Fixed Asset posting process.<\/li>\n\n\n\n
      • Correct Asset Group depreciation accounts if amounts are incorrect.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
        Introduction The Depreciation Expense Entry window is a report and process in iDempiere Fixed Asset Management used to review depreciation […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,82],"tags":[],"class_list":["post-20947","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-asset"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20947","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=20947"}],"version-history":[{"count":2,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20947\/revisions"}],"predecessor-version":[{"id":21882,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/20947\/revisions\/21882"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=20947"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=20947"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=20947"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}