![\"TenthPlanet-iDempiere-Expenses-not-reimburshed-ProcessFlow\"](\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/08\/TenthPlanet-iDempiere-Expenses-not-reimburshed-ProcessFlow.png\" "\\"\\"")
<\/figure>\n\n\n\nBusiness Rules<\/strong><\/h2>\n\n\n\n\n- Only processed expense report lines with a non-zero converted amount are listed.<\/li>\n\n\n\n
- Lines already linked to a purchase invoice line are excluded from the list.<\/li>\n\n\n\n
- Records are filtered by the Employee.<\/li>\n<\/ul>\n\n\n\n
Prerequisites<\/strong><\/h2>\n\n\n\n\n- Business Partner record configured with the Employee or Vendor checkbox enabled.<\/li>\n\n\n\n
- Expense Type or Product configured for expense claim categories.<\/li>\n\n\n\n
- Expense Report created, submitted, and processed (Processed = Y).<\/li>\n\n\n\n
- Organization (Store) assigned correctly on each expense report line.<\/li>\n\n\n\n
- Currency and conversion rate configured for the expense date.<\/li>\n<\/ul>\n\n\n\n
Navigation<\/strong><\/h2>\n\n\n\nMenu \u2192 Partner Relation \u2192 Services \u2192 Expenses (Not Reimbursed)<\/p>\n\n\n\n
Configuration Steps<\/strong><\/h2>\n\n\n\nOpen the Business Partner record, tick the Employee checkbox, and confirm Vendor is left unticked unless the same partner also supplies goods.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Search Key<\/td> SR017<\/td> Unique identifier for the employee record<\/td><\/tr> Name<\/td> Ganesh Prabhu<\/td> Employee display name<\/td><\/tr> Employee<\/td> Checked<\/td> Marks the partner as eligible to submit expenses<\/td><\/tr> Vendor<\/td> Unchecked<\/td> Not used for reimbursement-only staff<\/td><\/tr> Open Balance<\/td> 0.00<\/td> Outstanding amount owed to the employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n![\"TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-1\"](\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/08\/TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-1.png\" "\\"\\"")
<\/figure>\n\n\n\nStep 2: Record and Process the Expense Report Line<\/strong><\/h3>\n\n\n\nEnter Expense Date, Product, Quantity, and Expense Amount on the report line, then process the parent Expense Report to set Processed = Y.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Expense Report<\/td> 1000001_Ganesh Prabhu_07\/20\/2026<\/td> Parent document for the claim<\/td><\/tr> Line No<\/td> 10<\/td> Sequence of the line in the report<\/td><\/tr> Expense Date<\/td> 07\/20\/2026<\/td> Date the expense was incurred<\/td><\/tr> Product<\/td> BRI-GDBC-200_Britannia Good Day Butter Cookies \u2014 200g<\/td> Item purchased for store use<\/td><\/tr> Quantity<\/td> 1<\/td> Units purchased<\/td><\/tr> Expense Amount<\/td> 200.00<\/td> Claimed amount before reimbursement<\/td><\/tr> Currency<\/td> INR<\/td> Transaction currency<\/td><\/tr> Converted Amount<\/td> 200.00<\/td> Amount converted to store currency<\/td><\/tr> Processed<\/td> Checked<\/td> Confirms the line is finalized and visible in this window<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n![\"TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-2\"](\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/08\/TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-2.png\" "\\"\\"")
<\/figure>\n\n\n\nStep 3: Review Unreimbursed Lines by Business Partner<\/strong><\/h3>\n\n\n\nSearch for the Employee or Vendor, open the Report Line tab, and review each line’s Expense Amount, Quantity Reimbursed, and Price Reimbursed.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Purpose<\/strong><\/td><\/tr><\/thead>Organization<\/td> Chennai Store<\/td> Store where the expense originated<\/td><\/tr> Business Partner<\/td> ALPHA RETAIL SOLUTIONS<\/td> Partner linked to the report line<\/td><\/tr> Quantity Reimbursed<\/td> 0<\/td> Units already paid back to the claimant<\/td><\/tr> Price Reimbursed<\/td> 0.00<\/td> Amount already paid back per unit<\/td><\/tr> Invoiced<\/td> Checked<\/td> Indicates whether an invoice has referenced the line<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n![\"TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-3\"](\"https:\/\/tenthplanet.in\/idempiere\/wp-content\/uploads\/sites\/13\/2026\/08\/TenthPlanet-iDempiere-PartnerRelation-Expensenot-reimburshed-3.png\" "\\"\\"")
<\/figure>\n\n\n\nCommon Issues and Resolutions<\/strong><\/h2>\n\n\n\nIssue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>Expense line missing from the window<\/td> Expense Report not processed<\/td> Complete and process the Expense Report<\/td><\/tr> Line still appears after invoicing<\/td> Invoice not generated from the expense line<\/td> Regenerate the invoice from the expense report instead of entering it manually<\/td><\/tr> Converted Amount shows as zero<\/td> Missing currency conversion rate<\/td> Configure the Currency Conversion Rate for the expense date<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\nNext Steps<\/strong><\/h2>\n\n\n\n\n- Configure the Invoice (Vendor) window to reimburse the employee.<\/li>\n\n\n\n
- Set up the Expense Type window for standard retail expense categories.<\/li>\n\n\n\n
- Review the Business Partner window to confirm Open Balance accuracy.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
The Expenses (Not Reimbursed) window in iDempiere lists processed employee expense report lines that have not yet been linked to […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,87],"tags":[],"class_list":["post-21508","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-partner-relations"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=21508"}],"version-history":[{"count":6,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions"}],"predecessor-version":[{"id":27870,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions\/27870"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=21508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=21508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=21508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Prerequisites<\/strong><\/h2>\n\n\n\n\n- Business Partner record configured with the Employee or Vendor checkbox enabled.<\/li>\n\n\n\n
- Expense Type or Product configured for expense claim categories.<\/li>\n\n\n\n
- Expense Report created, submitted, and processed (Processed = Y).<\/li>\n\n\n\n
- Organization (Store) assigned correctly on each expense report line.<\/li>\n\n\n\n
- Currency and conversion rate configured for the expense date.<\/li>\n<\/ul>\n\n\n\n
Navigation<\/strong><\/h2>\n\n\n\nMenu \u2192 Partner Relation \u2192 Services \u2192 Expenses (Not Reimbursed)<\/p>\n\n\n\n
Configuration Steps<\/strong><\/h2>\n\n\n\nOpen the Business Partner record, tick the Employee checkbox, and confirm Vendor is left unticked unless the same partner also supplies goods.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Search Key<\/td> SR017<\/td> Unique identifier for the employee record<\/td><\/tr> Name<\/td> Ganesh Prabhu<\/td> Employee display name<\/td><\/tr> Employee<\/td> Checked<\/td> Marks the partner as eligible to submit expenses<\/td><\/tr> Vendor<\/td> Unchecked<\/td> Not used for reimbursement-only staff<\/td><\/tr> Open Balance<\/td> 0.00<\/td> Outstanding amount owed to the employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nStep 2: Record and Process the Expense Report Line<\/strong><\/h3>\n\n\n\nEnter Expense Date, Product, Quantity, and Expense Amount on the report line, then process the parent Expense Report to set Processed = Y.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Expense Report<\/td> 1000001_Ganesh Prabhu_07\/20\/2026<\/td> Parent document for the claim<\/td><\/tr> Line No<\/td> 10<\/td> Sequence of the line in the report<\/td><\/tr> Expense Date<\/td> 07\/20\/2026<\/td> Date the expense was incurred<\/td><\/tr> Product<\/td> BRI-GDBC-200_Britannia Good Day Butter Cookies \u2014 200g<\/td> Item purchased for store use<\/td><\/tr> Quantity<\/td> 1<\/td> Units purchased<\/td><\/tr> Expense Amount<\/td> 200.00<\/td> Claimed amount before reimbursement<\/td><\/tr> Currency<\/td> INR<\/td> Transaction currency<\/td><\/tr> Converted Amount<\/td> 200.00<\/td> Amount converted to store currency<\/td><\/tr> Processed<\/td> Checked<\/td> Confirms the line is finalized and visible in this window<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nStep 3: Review Unreimbursed Lines by Business Partner<\/strong><\/h3>\n\n\n\nSearch for the Employee or Vendor, open the Report Line tab, and review each line’s Expense Amount, Quantity Reimbursed, and Price Reimbursed.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Purpose<\/strong><\/td><\/tr><\/thead>Organization<\/td> Chennai Store<\/td> Store where the expense originated<\/td><\/tr> Business Partner<\/td> ALPHA RETAIL SOLUTIONS<\/td> Partner linked to the report line<\/td><\/tr> Quantity Reimbursed<\/td> 0<\/td> Units already paid back to the claimant<\/td><\/tr> Price Reimbursed<\/td> 0.00<\/td> Amount already paid back per unit<\/td><\/tr> Invoiced<\/td> Checked<\/td> Indicates whether an invoice has referenced the line<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nCommon Issues and Resolutions<\/strong><\/h2>\n\n\n\nIssue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>Expense line missing from the window<\/td> Expense Report not processed<\/td> Complete and process the Expense Report<\/td><\/tr> Line still appears after invoicing<\/td> Invoice not generated from the expense line<\/td> Regenerate the invoice from the expense report instead of entering it manually<\/td><\/tr> Converted Amount shows as zero<\/td> Missing currency conversion rate<\/td> Configure the Currency Conversion Rate for the expense date<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\nNext Steps<\/strong><\/h2>\n\n\n\n\n- Configure the Invoice (Vendor) window to reimburse the employee.<\/li>\n\n\n\n
- Set up the Expense Type window for standard retail expense categories.<\/li>\n\n\n\n
- Review the Business Partner window to confirm Open Balance accuracy.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
The Expenses (Not Reimbursed) window in iDempiere lists processed employee expense report lines that have not yet been linked to […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,87],"tags":[],"class_list":["post-21508","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-partner-relations"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=21508"}],"version-history":[{"count":6,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions"}],"predecessor-version":[{"id":27870,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions\/27870"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=21508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=21508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=21508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Navigation<\/strong><\/h2>\n\n\n\nMenu \u2192 Partner Relation \u2192 Services \u2192 Expenses (Not Reimbursed)<\/p>\n\n\n\n
Configuration Steps<\/strong><\/h2>\n\n\n\nOpen the Business Partner record, tick the Employee checkbox, and confirm Vendor is left unticked unless the same partner also supplies goods.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Search Key<\/td> SR017<\/td> Unique identifier for the employee record<\/td><\/tr> Name<\/td> Ganesh Prabhu<\/td> Employee display name<\/td><\/tr> Employee<\/td> Checked<\/td> Marks the partner as eligible to submit expenses<\/td><\/tr> Vendor<\/td> Unchecked<\/td> Not used for reimbursement-only staff<\/td><\/tr> Open Balance<\/td> 0.00<\/td> Outstanding amount owed to the employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nStep 2: Record and Process the Expense Report Line<\/strong><\/h3>\n\n\n\nEnter Expense Date, Product, Quantity, and Expense Amount on the report line, then process the parent Expense Report to set Processed = Y.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Description<\/strong><\/td><\/tr><\/thead>Expense Report<\/td> 1000001_Ganesh Prabhu_07\/20\/2026<\/td> Parent document for the claim<\/td><\/tr> Line No<\/td> 10<\/td> Sequence of the line in the report<\/td><\/tr> Expense Date<\/td> 07\/20\/2026<\/td> Date the expense was incurred<\/td><\/tr> Product<\/td> BRI-GDBC-200_Britannia Good Day Butter Cookies \u2014 200g<\/td> Item purchased for store use<\/td><\/tr> Quantity<\/td> 1<\/td> Units purchased<\/td><\/tr> Expense Amount<\/td> 200.00<\/td> Claimed amount before reimbursement<\/td><\/tr> Currency<\/td> INR<\/td> Transaction currency<\/td><\/tr> Converted Amount<\/td> 200.00<\/td> Amount converted to store currency<\/td><\/tr> Processed<\/td> Checked<\/td> Confirms the line is finalized and visible in this window<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nStep 3: Review Unreimbursed Lines by Business Partner<\/strong><\/h3>\n\n\n\nSearch for the Employee or Vendor, open the Report Line tab, and review each line’s Expense Amount, Quantity Reimbursed, and Price Reimbursed.<\/p>\n\n\n\nField<\/strong><\/td>Sample Value<\/strong><\/td>Purpose<\/strong><\/td><\/tr><\/thead>Organization<\/td> Chennai Store<\/td> Store where the expense originated<\/td><\/tr> Business Partner<\/td> ALPHA RETAIL SOLUTIONS<\/td> Partner linked to the report line<\/td><\/tr> Quantity Reimbursed<\/td> 0<\/td> Units already paid back to the claimant<\/td><\/tr> Price Reimbursed<\/td> 0.00<\/td> Amount already paid back per unit<\/td><\/tr> Invoiced<\/td> Checked<\/td> Indicates whether an invoice has referenced the line<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<\/figure>\n\n\n\nCommon Issues and Resolutions<\/strong><\/h2>\n\n\n\nIssue<\/strong><\/td>Cause<\/strong><\/td>Resolution<\/strong><\/td><\/tr><\/thead>Expense line missing from the window<\/td> Expense Report not processed<\/td> Complete and process the Expense Report<\/td><\/tr> Line still appears after invoicing<\/td> Invoice not generated from the expense line<\/td> Regenerate the invoice from the expense report instead of entering it manually<\/td><\/tr> Converted Amount shows as zero<\/td> Missing currency conversion rate<\/td> Configure the Currency Conversion Rate for the expense date<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\nNext Steps<\/strong><\/h2>\n\n\n\n\n- Configure the Invoice (Vendor) window to reimburse the employee.<\/li>\n\n\n\n
- Set up the Expense Type window for standard retail expense categories.<\/li>\n\n\n\n
- Review the Business Partner window to confirm Open Balance accuracy.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
The Expenses (Not Reimbursed) window in iDempiere lists processed employee expense report lines that have not yet been linked to […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,87],"tags":[],"class_list":["post-21508","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-partner-relations"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=21508"}],"version-history":[{"count":6,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions"}],"predecessor-version":[{"id":27870,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions\/27870"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=21508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=21508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=21508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
Open the Business Partner record, tick the Employee checkbox, and confirm Vendor is left unticked unless the same partner also supplies goods.<\/p>\n\n\n\n Enter Expense Date, Product, Quantity, and Expense Amount on the report line, then process the parent Expense Report to set Processed = Y.<\/p>\n\n\n\n Search for the Employee or Vendor, open the Report Line tab, and review each line’s Expense Amount, Quantity Reimbursed, and Price Reimbursed.<\/p>\n\n\n\n The Expenses (Not Reimbursed) window in iDempiere lists processed employee expense report lines that have not yet been linked to […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10,87],"tags":[],"class_list":["post-21508","post","type-post","status-publish","format-standard","hentry","category-idempiere-product","category-idempiere-partner-relations"],"_links":{"self":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/comments?post=21508"}],"version-history":[{"count":6,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions"}],"predecessor-version":[{"id":27870,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/posts\/21508\/revisions\/27870"}],"wp:attachment":[{"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/media?parent=21508"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/categories?post=21508"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tenthplanet.in\/idempiere\/wp-json\/wp\/v2\/tags?post=21508"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Field<\/strong><\/td> Sample Value<\/strong><\/td> Description<\/strong><\/td><\/tr><\/thead> Search Key<\/td> SR017<\/td> Unique identifier for the employee record<\/td><\/tr> Name<\/td> Ganesh Prabhu<\/td> Employee display name<\/td><\/tr> Employee<\/td> Checked<\/td> Marks the partner as eligible to submit expenses<\/td><\/tr> Vendor<\/td> Unchecked<\/td> Not used for reimbursement-only staff<\/td><\/tr> Open Balance<\/td> 0.00<\/td> Outstanding amount owed to the employee<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n <\/figure>\n\n\n\nStep 2: Record and Process the Expense Report Line<\/strong><\/h3>\n\n\n\n
Field<\/strong><\/td> Sample Value<\/strong><\/td> Description<\/strong><\/td><\/tr><\/thead> Expense Report<\/td> 1000001_Ganesh Prabhu_07\/20\/2026<\/td> Parent document for the claim<\/td><\/tr> Line No<\/td> 10<\/td> Sequence of the line in the report<\/td><\/tr> Expense Date<\/td> 07\/20\/2026<\/td> Date the expense was incurred<\/td><\/tr> Product<\/td> BRI-GDBC-200_Britannia Good Day Butter Cookies \u2014 200g<\/td> Item purchased for store use<\/td><\/tr> Quantity<\/td> 1<\/td> Units purchased<\/td><\/tr> Expense Amount<\/td> 200.00<\/td> Claimed amount before reimbursement<\/td><\/tr> Currency<\/td> INR<\/td> Transaction currency<\/td><\/tr> Converted Amount<\/td> 200.00<\/td> Amount converted to store currency<\/td><\/tr> Processed<\/td> Checked<\/td> Confirms the line is finalized and visible in this window<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n <\/figure>\n\n\n\nStep 3: Review Unreimbursed Lines by Business Partner<\/strong><\/h3>\n\n\n\n
Field<\/strong><\/td> Sample Value<\/strong><\/td> Purpose<\/strong><\/td><\/tr><\/thead> Organization<\/td> Chennai Store<\/td> Store where the expense originated<\/td><\/tr> Business Partner<\/td> ALPHA RETAIL SOLUTIONS<\/td> Partner linked to the report line<\/td><\/tr> Quantity Reimbursed<\/td> 0<\/td> Units already paid back to the claimant<\/td><\/tr> Price Reimbursed<\/td> 0.00<\/td> Amount already paid back per unit<\/td><\/tr> Invoiced<\/td> Checked<\/td> Indicates whether an invoice has referenced the line<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n <\/figure>\n\n\n\nCommon Issues and Resolutions<\/strong><\/h2>\n\n\n\n
Issue<\/strong><\/td> Cause<\/strong><\/td> Resolution<\/strong><\/td><\/tr><\/thead> Expense line missing from the window<\/td> Expense Report not processed<\/td> Complete and process the Expense Report<\/td><\/tr> Line still appears after invoicing<\/td> Invoice not generated from the expense line<\/td> Regenerate the invoice from the expense report instead of entering it manually<\/td><\/tr> Converted Amount shows as zero<\/td> Missing currency conversion rate<\/td> Configure the Currency Conversion Rate for the expense date<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n Next Steps<\/strong><\/h2>\n\n\n\n
\n