Odoo Women’s Fashion ERP Ready to Go Live
Complete Women's Fashion ERP Solution
Streamline your Women's Fashion operations - optimize, reduce costs, end-to-end tracking from procurement to sale
Inventory Management
A women’s fashion retail store typically manages a wide range of accessories and beauty products, resulting in several hundred Accessories and Cosmetics that further expand into multiple variants based on color, size, design, shade and brand.
Product Categorization & Tracking
Stock Handling and Inventory Control
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Products are categorized based on type, such as: Jewellery, Hair and Fashion Accessories, Beauty Products and Skincare.
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Each product has variants based on size, color, shade and each variant is tracked separately in inventory.
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Accessories can be tracked by quantity or by lot, based on operational needs.
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Cosmetics products require mandatory lot tracking along with expiry date tracking.
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Accessories are mostly unbranded, with a few branded items. Cosmetics are mainly branded.
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Cosmetics used for customer testing are not sold and are maintained in a separate inventory location.
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Stock is managed between display shelves and backroom storage through internal transfers.
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Inventory adjustments are recorded to handle shrinkage, as accessories are small and easy to misplace.
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Items that cannot be sold are removed through scrapping, such as: Expired cosmetics and Damaged accessories
- Cosmetics product are tracked real-time updates on stock levels and expiration dates.
Women's Accessories & Cosmetics Products
Barcode Handling for Accessories and Cosmetics
- Branded products utilize barcodes provided by the respective suppliers / manufacturer for identification.
- Unbranded accessories are assigned custom barcodes, which are generated at the time of receipt.
- For Jewellery items , custom stickers are printed and attached for each piece.
Purchase Management
Purchase management ensures the store maintains the right products in stock at the right time and cost. It is particularly important in women’s fashion retail due to fast-moving accessories, seasonal jewellery, cosmetics and skincare items.
Order Procurement and Verification
- Accessories and cosmetics can be purchased from distributors, wholesalers, manufacturers, or local suppliers.
- Each product or variant can be ordered manually or automatically using reorder rules based on demand.
- Upon receiving goods, quality checks are performed to verify quantity, condition and expiry dates (for cosmetics).
- Damaged or low-quality accessories and cosmetics are returned to the vendor.
- Vendor bills are generated directly from the corresponding Purchase Order.
Handling Cosmetic Product Receipt and Expiry
- At the time of receipt, the manufacturing date of cosmetic products is recorded.
- A lot number is created with its manufacturing month and year for traceability.
- Only products with a valid expiration date are accepted into inventory.
- Products with expired or missing expiration dates are immediately rejected during receipt.
- Inventory software updates expiry dates automatically, ensuring accurate tracking of shelf life.
Point Of Sales (POS)
Most sales in a women’s accessories and beauty retail store occur through walk-in customers at the store counter. Customers check products for style, color, design, size (for jewellery) and quality before making a purchase.
Handling Sales in POS
Salesperson Order Tracking
- At the POS counter, accessories and beauty products are added to the bill by scanning the barcode or searching the product.
- For branded products (e.g., cosmetics, skincare, branded jewelry), the selling price is usually based on the MRP.
- For unbranded accessories, the selling price is calculated as cost plus a defined markup.
- After every sales trancation, inventory is automatically updated in real time.
- The salesperson helping the customer is associated with the order in the POS system.
- This ensures proper customer support for selecting jewellery, cosmetics, and other products.
- Each order in the POS system is linked to the assisting salesperson for tracking.
- This also allows for performance tracking and personalized follow-up based on sales interactions.
E-Commerce Sales Management
eCommerce sales enable women’s accessories and cosmetic products to be sold online alongside in-store operations.
Online Store Sales
- Accessories & cosmetics are displayed online with details such as brand, design, shade, color, and size (for jewellery).
- When customers place orders through the website, sales orders is created automatically.
- Payment and delivery are tracked in real time to ensure smooth order processing.
Sales Promotions and Loyalty Programs
In a women’s fashion retail business, promotions and loyalty programs help attract customers and encourage repeat purchases across both online and in-store channels.
Discounts and Loyalty Points
- Seasonal products such as festive jewellery sets, cosmetics and colorful hair accessories are promoted both online and in-store.
- Promotions such as discounts, combo deals and seasonal sales are applied to accessories and cosmetics to attract customers.
- Customers earn loyalty points or rewards on every purchase of cosmetics or accessories.
- Earned points can be redeemed on future purchases, encouraging repeat sales.
