Sell Metal Like You Actually Run a Plant

The only ERP sales module built for the real operational complexity of metal recycling — LME-linked pricing, container dispatch, export compliance, high-seas trading, and GST e-invoicing, all in one connected workflow.

INDUSTRY CHALLENGES

The Problems Generic ERP Doesn't Solve

Metal recycling isn't a standard product business. Your ERP shouldn't pretend it is.

Commodity Price Volatility

LME rates move hourly. Sales booked today at yesterday's rate leak margin silently. Without real-time LME awareness baked into your sales orders, every quotation is a gamble.

Dispatch Delays & Gate Control Gaps

Vehicles loaded without proper gate-out passes, e-invoices generated after a truck has already left, or e-way bills missed on inter-state transfers — these aren't edge cases, they're daily operational reality in high-volume plants.

Export Documentation Complexity

Export sales require a customs invoice before the commercial invoice. Freight forwarders need specific data. Export licences are consumed per shipment. Without structured workflows, critical compliance steps get skipped.

High-Seas Sales Without Inventory Control

ICS transactions — buying cargo on the sea and selling before it docks — are completely invisible in standard ERP. Stock that never enters your warehouse still creates financial exposure and margin tracking requirements.

E-Invoice Failures at Critical Moments

A GSP gateway outage at 9 PM, when liquid metal is ready to ship and must leave within 2 hours or solidify, is not a system inconvenience — it's a direct production loss. Your ERP must have fallback protocols, not just a retry button.

Quality Claims Eroding Margins

When a customer reports weight shortage or yield variance, the claim process becomes a negotiation without data. Without a structured provisional-to-settlement workflow, credit notes are raised late, amounts are disputed, and customer relationships suffer.

FEATURE SET

Every Feature Your Sales Team Actually Needs

Not a generic sales module adapted for metals. Built from scratch for commodity recycling operations.

SALES CORE

Multi-Order Type Management

Handle domestic, export, ICS, deemed export, disposal, and general commodity orders from a single platform with separate invoice sequences, accounting codes, and compliance paths per order type.

Priced and unpriced order support
Weighted average and LME-linked pricing
Pro-forma invoice generation
Multi-level approval before confirmation
Statewise GST treatment (inter/intra)

PRICING ENGINE

LME-Aware Commodity Pricing

Sales pricing is not a fixed price list in metal recycling. The platform supports rate update at order time, metal-content-based weighted average pricing, and connects to hedging records so every sale is priced with margin awareness.

Standard, fixed, and weighted average pricing
Commodity and metal group-based rates
Discount and premium pricing support
Hedging impact analysis per sale

EXPORT SALES

Export Order & Customs Workflow

The export sales process requires a customs invoice before the commercial invoice. The platform structures this correctly — customs clearance, licence debit at shipment, freight forwarder linkage, and foreign currency handling all wired into the workflow.

Customs invoice → commercial invoice sequence
Export licence consumption tracking
Foreign currency multi-rate management
Container and batch traceability on export

HIGH-SEAS

ICS High-Seas Sales Management

High-seas (ICS) transactions are back-to-back trades where cargo is bought and sold while still on the ocean. The platform maps every ICS sale to its originating ICS purchase, tracks transit inventory, and manages margin without creating phantom stock movements.

ICS purchase-to-sale 1:1 mapping
Goods-in-transit inventory visibility
Dedicated ICS accounting codes
Margin tracking on in-transit goods

GATE & DISPATCH

Delivery Order & Gate Pass Control

Every truck that leaves the plant must be backed by a Delivery Order, a valid e-Invoice, and an e-Way Bill before the gate-out pass is created. This chained validation is enforced by the system — not by manual discipline — ensuring no unauthorised stock movement is possible.

Delivery order from sales order
Vehicle gate-in and gate-out tracking
Loading confirmation and vehicle capture
Dispatch block until compliance docs are valid

COMPLIANCE

GST E-Invoicing & E-Way Bill

The platform integrates with the GST portal through a Master GSP gateway for IRN generation. Auto-resync handles delayed responses. When the gateway is unavailable — a real operational risk during night-shift dispatch — a manual fallback path lets the user generate the IRN directly from the government portal and paste it back into the system.

Automatic IRN generation via GSP integration
Auto-resync on delayed IRN response
Manual fallback for gateway outages
QR-code invoice and bulk generation
Failure logs and resync dashboard

QUALITY CLAIMS

Customer Quality Claim Settlement

When a customer reports weight shortage or yield variance, the claim enters a structured three-stage process. Each stage is documented, amounts are tracked, and the final settlement generates a credit note — either standalone or linked to the originating invoice.

Provisional claim on customer report
Final claim after verification
Settlement with credit note integration
Weight shortage and yield variance tracking

ORDER CONTROL

Delivery Returns & Pre-Close Management

Not every sales order completes cleanly. The platform handles delivery returns with credit note generation, partial fulfillment with pre-close approval, and sales return workflows — all linked back to the originating sales order so nothing falls off the audit trail.

Delivery return with credit note
Pre-close orders with approval workflow
Bulk order pre-close for period-end control
Sales return linked to original SO

LOGISTICS

Transporter & Vehicle Management

The platform captures transporter agreements, vehicle numbers, driver details, and links every vehicle movement to a transactional document. Security-level approvals on gate-out passes ensure that plant personnel cannot release stock without the right chain of documents in place.

Transporter master with agreement rates
Vehicle movement tracking per dispatch
Security-level gate approval controls
Gate register report for audit readiness

END-TO-END SALES WORKFLOW

From Sales Order to Settled Invoice — Every Step Controlled

The complete dispatch-to-invoice chain, with validation gates at every transition. No step can be skipped without the previous one being properly completed.

01
Sales Order
Pricing & approval
02
Pricing & Approval
Multi-level sign-off
03
Delivery Order
Stock allocation
04
Gate Entry
Vehicle gate-in
05
Loading
Weight capture
06
E-Invoice & EWB
IRN + EWB generated
07
Gate-Out Pass
System validates chain
08
Dispatch
Vehicle departs
09
Customer Invoice
Receivable created
10
Claims & Settlement
Credit note if needed

A vehicle cannot receive a gate-out pass unless the system has a confirmed Delivery Order, a successfully generated IRN from the GSP gateway, and a valid e-Way Bill. This isn't a process guideline — it's a hard system control. If any of these three documents is missing or invalid, the gate-out is blocked until it's resolved.

Core dispatch validation logic — Metal Recycling ERP

SALES ORDER TYPES

Every Sales Model Your Business Runs

Metal recycling businesses don't sell through one channel. The platform handles all of them — with distinct workflows, invoice sequences, and compliance paths for each.

DOMESTIC SALES

Indian Market Sales

Full GST-compliant domestic sales workflow with automatic inter-state vs intra-state treatment, e-Way Bill generation above the kilometre threshold, and integrated gate-pass dispatch control.

EXPORT SALES

Foreign Customer Orders

Structured around the customs clearance cycle. A customs invoice is filed first; the commercial export invoice follows after clearance — typically one week later. Export licences are consumed at shipment and freight forwarders handle the international leg.

HIGH-SEAS SALES (ICS)

Goods-in-Transit Trading

Cargo bought on the sea before it docks is sold to the real consignee with a pre-agreed margin. Every ICS sale is mapped 1:1 to its originating ICS purchase. Stock never touches the warehouse — but the margin and the accounting both need to be precisely tracked.

DEEMED EXPORT

Domestic Supply for Export Use

Supplies treated as exports for compliance purposes without physically leaving India — for SEZ units, EOU customers, or government-notified categories. Handled with dedicated invoice sequencing and compliance pathway.

DISPOSAL SALES

Residue & Waste Stream Sales

Plastic casings stripped from wire, metal-free residue from smelting, and other by-products are sold at low rates to local scrap buyers. Every disposal sale is captured to maintain full waste stream traceability — a key requirement in recycling compliance audits.

GENERAL COMMODITY SALES

Spot & Small-Volume Orders

Low-volume, low-complexity sales of ingot fragments, scrap offcuts, or general material to local consumers. Handled through a simplified workflow without the full export or customs compliance chain.

COMPLIANCE & LOGISTICS

Built for India's Regulatory Reality

GST e-invoicing, e-way bill, gate-pass discipline, and container logistics — all integrated into the sales dispatch chain so compliance isn't an afterthought.

GST & E-Invoicing

Automatic IRN generation via Master GSP gateway
Auto-resync on delayed or failed IRN response
Manual government portal fallback for outages
QR-code compliant invoice output
Bulk invoice generation for high-volume dispatch days
Failure log dashboard with resync controls
TCS application at 50-lakh customer threshold
RCM handling on freight and transporter payments

Gate Pass & Dispatch Control

Gate-out blocked until DO + IRN + EWB are valid
Security-level gate-out approval with audit trail
Returnable Gate Pass (RGP) for equipment dispatch
Non-Returnable Gate Pass (NRGP) for asset disposal
Job work gate pass for outsourced material movement
Vehicle number captured at gate-in and gate-out
Gate register report for full movement audit

Export Compliance

Export licence balance tracking and consumption
Customs invoice filed before commercial invoice
Freight forwarder agreement and rate management
Incoterm capture at transaction level (60+ variants)
Port master with source and destination selection
Container and batch traceability on export shipments
Foreign currency rate management per invoice

Container & Logistics Tracking

Container ETA and actual arrival tracking
Container holding report auto-mailed to management
Demurrage risk flagging on delayed containers
E-Way Bill mandatory for inter-unit stock transfers
Gate-to-gate vehicle movement logging
Transporter tracking against dispatch records

QUALITY CLAIMS

Structured Claim Settlement That Protects Customer Relationships

When a customer reports a quality issue, the conversation needs data, not manual spreadsheets. The platform tracks every claim from first report to final credit note.

Provisional Claim

Customer reports weight shortage or yield variance. Claim is registered and linked to the originating invoice and sales order. Preliminary amount is estimated.

Final Claim

After verification — lab analysis, reweigh, or agreed inspection — the final claim amount is confirmed. Internal approval is applied before proceeding.

Settlement & Credit Note

Settled claim generates a credit note — either standalone or linked to the original invoice. Customer ledger is updated and the claim is closed with a full audit trail.

Internal credit notes between group entities are routine; external customer credit notes require a higher level of approval and a documented claim basis. The system enforces both without manual escalation by the accounts team.

Quality Claim Workflow — Metal Recycling ERP Sales Module

REPORTS & ANALYTICS

Operational Intelligence Built Into the Platform

Real-time visibility across dispatch, margins, compliance, and customer performance — without waiting for month-end reports.

Customer Profitability

Sales volume, margin, payment terms, and claim history per customer — so the commercial team knows which relationships are actually profitable.

Commodity-wise Sales

Revenue, volume, and margin breakout by aluminium, copper, lead, and nickel across all sales channels and order types.

Dispatch Status Report

Real-time view of open deliveries, vehicles in-gate, loaded-not-dispatched, and completed dispatches for the day and week.

Quality Claim Aging

Open claims by customer, by stage (provisional / final / pending settlement), with aging in days — so no claim falls off the radar.

E-Invoice Failure Log

Failed IRN attempts with error codes, resync status, and resolution actions — for both internal audit and GST reconciliation purposes.

Sales vs Hedging Analysis

Compare actual sale prices against LME hedging positions to measure hedging effectiveness and margin protection per shipment.

Export Shipment Tracking

Container-level tracking of all export shipments — customs clearance status, invoice raised, freight forwarder confirmation, and licence consumed.

ICS Margin Report

High-seas transaction margin — purchase cost vs sale price per ICS deal, with transit days and final settlement status.

Gate Register Report

Complete vehicle movement log — gate-in, gate-out, linked documents, transporter details, and timestamps for security audit readiness.

BUSINESS BENEFITS

What Changes When Your Sales ERP Actually Understands Metal

Zero

Unauthorised Dispatches

Hard system controls block gate-out without a confirmed DO, IRN, and EWB — not process guidelines, but enforced validation on every single vehicle movement.

60%

Faster Dispatch Cycle

End-to-end digital workflow from DO creation to gate-out eliminates manual handoffs, WhatsApp approvals, and paper-based gate entries that slow every shift.

100%

Transaction Traceability

Every sales order traces forward to invoice, backward to stock lot and manufacturing order. Every quality claim traces back to the originating shipment. Complete lineage, always.

3-min

E-Invoice Generation

IRN generated automatically at dispatch. Auto-resync handles gateway delays. Manual fallback handles outages. Night-shift liquid metal dispatch no longer depends on IT support being awake.

40%

Shorter Claim Cycles

Structured provisional-to-settlement workflow with data at each stage cuts claim negotiation time and reduces disputed credit notes that create customer relationship damage.

Real

Margin Visibility

LME-aware pricing, hedging linkage, and commodity-wise margin reports give the commercial team the data to protect margin on every deal — not just the ones that get reviewed at month-end.