eLearning in Odoo 18

Odoo Elearning is like having our own online training platform inside the company. With this, we can create courses, upload videos, quizzes and even give certificates once a person completes training.It is useful for employee training, customer education or even selling online courses. Everything happens in one place, learners can study at their own pace, managers can track their progress and the system can give reports automatically.

Odoo eLearning is a modern online learning platform that allows businesses, schools and training centers to create, share and manage courses digitally. It helps in delivering knowledge through video lessons, documents, quizzes and certifications, all accessible from any device. With its simple design and powerful tools, trainers can easily create courses, while learners can follow them at their own pace. It also supports community features like forums, ratings and gamification (badges, points, ranks) to keep learners engaged. Since it is fully integrated with Odoo, you can link eLearning with Sales, Website, HR or Events for a complete training and certification process

Workflow

Key Features / Business Rules

• Easily create courses with titles, descriptions and cover images
• Organize content into sections and lessons
• Add videos, PDFs, articles, quizzes and other materials to enrich learning
• Create quizzes with multiple question types, set passing scores, time limits and allow multiple attempts
• Award certificates and badges automatically upon course or quiz completion
• Engage learners by assigning karma points for activities like course completion, commenting or reviewing
• Enable course-specific forums for learners to ask questions and discuss topics
• Manage course enrollment options open, invitation-only or paid access
• Courses are fully responsive and accessible on desktops, tablets and mobiles
• Learners can participate in forums, comment on content and rate courses
• Track learner progress, quiz results, completion rates and generate reports to analyze course effectiveness
• Publish courses on your website, sell them online and manage payments directly through Odoo
• Build courses with structured sections, lessons, videos, documents, and interactive content
• Courses can be translated for global learners and optimized for search engines
• Organize courses with tags and categories for better navigation and filtering
• Quizzes and assignments can be auto-evaluated with instant feedback
• Measure course popularity, learner performance and engagement levels

eLearning Master Management

• Forums
• Content Tag
• Courses Groups
• Posts

eLearning Process Management

• Courses
• Contents
• Certifications

eLearning Report Management

• Courses 
• Contents
• Revenuses
• Reviews
• Quizzes
• Attendees

eLearning Master Management

Forums

Overview

Odoo Forum is a question and answer platform designed to support customers. Adding a forum to your website helps create a community, encourage interaction and share knowledge.

In Odoo eLearning, Forums serve as collaborative discussion boards where learners and instructors can ask questions, share knowledge and engage in conversations. Forums are linked to courses or topics, encouraging community-driven learning and peer-to-peer support. They help build engagement, solve learner queries and create a knowledge base over time.

Process Flow

Key Features / Business Rules

• Create and manage multiple forums with name and description
• Assign forums to specific websites
• Define responsible moderators for each forum
• Control visibility as public, private or course-specific
• Allow posting by everyone, registered users or restricted groups
• Organize discussions with tags and categories
• Support threaded questions and answers
• Enable voting for posts and replies
• Mark best answers for questions
• Track contributor activity with points, badges and ranks
• Notify users through email alerts and subscriptions
• Subscribe to individual threads or entire forums
• Manage posts with moderation tools
• Prevent spam using karma points and posting limits
• Archive or deactivate unused forums
• Link forums directly to courses or lessons
• Forums provide a dedicated space for learners to discuss course topics, ask questions and share knowledge related to the course content
• Users can create threads and reply to existing threads, making it easy to follow discussions and organize conversations logically
• Teachers and administrators can monitor user participation in forums, which can be helpful for assessing engagement
• Instructors or moderators can manage forum content, moderate discussions and maintain a healthy learning environment by removing inappropriate posts
• Learners receive notifications for new replies or important announcements, ensuring they stay updated with ongoing discussions
• Users can format their posts with images, links and text formatting, allowing clearer communication
• Forum content is searchable, helping learners quickly find answers or previous discussions on specific topics
• Forums can be restricted to enrolled learners or made public, depending on the course setup and privacy preferences.

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Forums

Content Tag

Overview

Content Tags appear on the Contents dashboard of a course on your website. They help users understand what kind of content a lesson includes, like theory or exercises. This makes it easier for learners to find and choose the right materials.

In Odoo eLearning, Forum Tags help organize discussions by grouping related questions and answers under specific labels. They make it easier for learners to navigate forums, search relevant topics and find answers quickly. Tags act as keywords that improve content discovery and encourage structured participation in forums.

Process Flow

Business Rule

• Create and manage tags with name and description
• Assign tags to specific forums or use globally across all forums
• Support hierarchical categorization with tag groups
• Control visibility of tags per website or forum
• Auto-suggest tags while creating new posts
• Allow multiple tags per question or discussion
• Track tag usage frequency and popularity
• Merge duplicate tags to avoid redundancy
• Restrict tag creation to moderators or allow open creation
• Archive unused or irrelevant tags
• Improve search and filtering within forums using tags
• Enhance SEO by linking tags with keywords
• Support analytics on most-used tags and trending topics
• This makes it easier for learners to find relevant content

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Content Tag

Course Groups

Overview

In Odoo eLearning, Course Groups allow administrators to organize multiple courses into structured groups for better learning paths. They help bundle related courses together, making it easier for learners to follow a sequence or curriculum. This ensures clear categorization and controlled access based on training needs.

Process Flow

Key Features / Business Rules

• Group courses into categories to make browsing simpler
• Visitors can quickly filter and search courses by specific groups
• Each group can have tags and colors to make it visually clear and easy to identify
• When enabled, Course Groups appear as menu options on the website, improving navigation
• Create and manage course groups with name and description
• Bundle related courses under a single group
• Control group visibility for public, portal or internal users
• Assign access rights to specific users, partners or companies
• Support prerequisite settings to control course sequence
• Allow learners to enroll in all courses of a group at once
• Link course groups with certifications or training objectives
• Track learner progress across all courses in a group
• Use groups for department-wise or role-based training
• Archive inactive or outdated course groups
• Support multilingual names and descriptions for global learners
• Provide reporting on course group performance and enrollments

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Courses Groups  

Posts

Overview  

The eLearning module enables businesses and educators to create, manage and deliver online courses efficiently. It supports a variety of content types including videos, documents, quizzes and certifications to enhance learning experiences. With user-friendly dashboards, instructors can track learner progress and engagement in real-time. Learners benefit from a seamless interface that encourages participation and knowledge retention. The eLearning module integrates smoothly with other Odoo apps, streamlining operations like sales, HR, and marketing.

Process Flow

  Business Rule

• Enable users to ask questions, get community answers and vote on the best responses for collaborative knowledge sharing
• Organize forum content with custom categories and tags, making it easy for users to navigate and find relevant discussions
• Encourage quality contributions using a karma-based system that rewards helpful users with points and privileges
• Allow users to search forum content using keywords, tags, filters and sorting options like most recent, most voted, etc
• Empower moderators with tools to edit, delete, close or pin posts and define user roles with specific forum permissions

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Posts

eLearning Process Management

Courses

Overview

In Odoo eLearning, Courses are the main learning units where content such as lessons, videos, quizzes and documents are published for learners. A course can be public, private or restricted to certain groups, and it supports flexible structures with sections and content types. Courses serve as the foundation of the eLearning system, enabling training programs, certifications and learner engagement.

Process Flow

Business Rule

• Create and manage courses with title, description and cover image
• Organize content into sections and lessons for structured learning
• Add different content types: videos, documents, SCORM, HTML pages and quizzes
• Define access rights: public, enrolled users, portal or invited groups
• Enable free or paid courses with integrated payment options
• Set course duration, effort required and difficulty level
• Allow discussion forums for learner interaction and Q&A
• Track learner progress with completion percentages
• Link courses with certifications or learning paths
• Configure gamification: points, badges, ranks for learner motivation
• Manage course visibility by website, company or audience
• Enable ratings and reviews for course feedback
• Schedule course availability: publish immediately or on specific dates
• Support multiple languages for global accessibility
• Provide detailed reporting on enrollments, completions and learner activity

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Courses

Content 

Overview

In Odoo eLearning, Contents represent the individual learning materials within a course, such as videos, PDFs, presentations, SCORM packages or quizzes. They are the actual building blocks that learners interact with. Each content item can be assigned to a specific section in a course and may include options like prerequisites, time duration and completion tracking

Process Flow

Business Rule

• Create and manage different content types: video, document, presentation, SCORM, HTML page, quiz or external link
• Assign content to specific courses and sections for structured delivery
• Set prerequisites to control learning flow
• Define estimated completion time for each content item
• Allow download or restrict access to materials
• Add quizzes or questions for knowledge checks
• Support embedded content from YouTube or external sources
• Configure access rights: public, enrolled users or selected groups
• Track learner progress and completion for each content item
• Enable comments and discussion under each content piece
• Support content rating and feedback
• Multi-language support for localized learning materials
• Allow sequencing: learners can be forced to complete one content before moving to the next
• Link contents to certifications or scoring rules
• Provide reporting on views, completion rates and learner interactions

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Content    

Certification

Overview

In Odoo eLearning, Certifications are formal assessments that validate learners knowledge and skills. They are usually attached to courses and consist of timed quizzes or exams. On successful completion, learners receive a certificate, which can be customized with branding, validity periods and security measures. Certifications help organizations standardize learning outcomes and track learner performance

Process Flow 

Business Rule 

• Create and manage certification exams linked to courses
• Add different question types: multiple-choice, single-choice, text and numerical
• Randomize questions and answers for fairness
• Set time limits and passing scores for exams
• Allow multiple attempts or restrict to one attempt
• Issue automatically generated certificates upon successful completion
• Customize certificate templates with logos, signatures and validity periods
• Track attempts, scores, and pass/fail status per learner
• Restrict certification access to enrolled users or groups
• Support online proctoring and security options (shuffling, time-out, restrictions)
• Integrate with courses for automatic certification flow after completion
• Provide reporting and analytics on exam results and certification success rates
• Allow revocation or renewal of certifications if needed
• Learners receive a certificate automatically once they complete a course or pass a quiz/test associated with the course
• Assign different certificates for different levels or modules within a course
• Learners can download their certificates directly from their user profile or the course page in PDF format
• Automated emails can be sent to learners when they earn a certification, including the certificate as an attachment or a link
• Admins can manage issued certifications, revoke or reissue certificates if needed
• Certifications act as motivators and can be integrated with badges or achievement systems in the eLearning platform

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Certifications
 

eLearning Report Management

Courses

Overview

The Courses menu is the backbone of the eLearning platform, empowering administrators and instructors to create, organize, and manage a wide variety of courses with ease. It offers robust tools to build structured learning paths by categorizing courses, setting access rights, and monitoring course progress in real time. This section ensures that course delivery is streamlined and flexible, allowing for continuous updates and improvements tailored to learners’.

Business Rule

• Create and customize courses with ease to fit any learning need
• Organize courses into clear categories for better user navigation
• Set detailed access controls and permissions for targeted delivery
• Monitor learner progress and completion rates in real time
• Schedule course availability and deadlines flexibly
• Enable collaborative course development with multiple instructors
• Integrate multimedia content seamlessly within courses
• Analyze course performance with built-in analytics tools

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Courses

Contents

Overview

The Contents section is where the heart of each course lives, offering the ability to build rich, multimedia learning experiences through videos, documents, presentations, and quizzes. It provides intuitive tools to arrange and reorder content modules to create a seamless learning flow. Content management is highly flexible, allowing course creators to update materials easily and control access at a granular level, ensuring learners get the most relevant and engaging resources.

Business Rule

• Upload and manage a variety of content types including videos, PDFs, and slides
• Arrange and reorder content modules for optimized learning flow
• Support interactive content like quizzes and assignments
• Attach supplementary resources to deepen understanding
• Control access to content by module or learner group
• Easily update and maintain course materials anytime
• Embed external links and multimedia for enriched learning
• Track content engagement and usage metrics

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Contents

Revenues

Overview

The Revenues menu offers a comprehensive financial overview of the eLearning platform’s performance, tracking income generated from course sales, subscriptions, and other transactions. It provides detailed reporting capabilities that help administrators analyze sales data, monitor payment statuses, and manage invoices and refunds efficiently. This financial insight is crucial for optimizing revenue streams and ensuring the sustainable growth of the eLearning business.

Business Rule

• Track all income generated from course sales and subscriptions
• Access comprehensive and customizable financial reports
• Monitor payment statuses including pending, completed and refunded
• Generate and manage invoices and receipts automatically
• Analyze revenue trends by course, time period or user segment
• Export detailed financial data for accounting and audits
• Set pricing, discounts, and promotional offers with flexibility
• Integrate payment gateways for smooth transaction processing

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Revenues

Attendees

Overview

The Attendees menu offers a detailed overview of all learners enrolled in courses, providing real-time insights into their engagement, progress, and completion rates. It enables administrators to communicate directly with attendees, monitor group and individual performance, and export detailed reports for further analysis. This menu is essential for tracking learner success and ensuring a personalized educational experience.

Business Rule

• View detailed lists of all enrolled learners in courses
• Track learner progress, completion rates and participation metrics
• Communicate directly with attendees via messages or notifications
• Export attendee data for reporting, certification or follow-up
• Segment learners into groups for targeted communication or content
• Monitor learner activity and engagement levels in real time
• Manage enrollments manually or automate based on rules
• Provide personalized learning paths based on attendee data

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Attendees

Reviews

Overview

The Reviews section gathers authentic learner feedback through ratings and comments, serving as a vital tool for quality assurance and continuous improvement. It enables course administrators to moderate reviews, manage inappropriate content, and leverage constructive feedback to enhance course offerings. Publicly displayed reviews also assist prospective learners in making informed decisions by highlighting course strengths and areas for improvement.

Business Rule 

• Collect detailed student ratings and written feedback on courses
• Moderate and manage reviews to ensure appropriate content
• Display ratings publicly to build trust and transparency
• Use review insights to identify strengths and areas for improvement
• Enable learners to update or retract their feedback
• Aggregate review data to produce overall course scores
• Filter and sort reviews by date, rating, or relevance
• Respond to reviews to engage with learners and resolve issues

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Reviews

Quizzes 

Overview

The Quizzes menu is designed to create and manage various assessment formats that test learner knowledge and comprehension. It supports multiple question types, allows for setting passing criteria and time limits, and provides instant automated grading and feedback. Quiz results can be analyzed to identify learning gaps and guide further instruction, making assessments an integral part of the learning journey

Business Rule

• Create diverse quiz types including multiple-choice, true/false, and open-ended questions
• Set quiz parameters such as passing scores, time limits, and retake policies
• Automate grading with instant feedback to learners
• Randomize questions and answer choices to minimize cheating
• Analyze quiz results to identify knowledge gaps and trends
• Integrate quizzes directly within course content for seamless flow
• Provide certificates or badges based on quiz performance
• Support question banks for easy reuse across quizzes

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Quizzes