Odoo Timesheet
It goes without saying that effective time management is essential for any type of organization. The Odoo ERP system provides a number of modules to streamline business operations duties and efficiently manage employees’ valuable time. It is crucial to monitor and document how much time employees spend on their given activities. By keeping track of the time it takes to accomplish a task, the business may guarantee accuracy when billing clients for billable time. An effective time management system, the Timesheet module in Odoo 18 will track the precise time spent by staff on given projects, clients, meetings, etc. Projects, Employees, and other HR modules can all be combined with the Timesheet module’s features.
Business Rule
- Get an overview of employee’s timesheet and approve them
- Easily manage your activities of the day
- Manage Employees and their utilisation
- Monitor Employee’s performance by project or by the task
- Get Statistics about billable hours, billable amounts
- Comparing the hours really used on a project with the initial planning estimates
- Automatically invoicing based on the service hours provided
- Knowing the costs needed to run the company, such as the marketing costs, the training costs for a new employee, and the invoicing rates for a client
- Helps to organise your employee’s workload by assigning them tasks and projects
- Enabling tracking of the true costs of a project by accounting for the time used on it,
- Tracking the services provided by different employees
- Obtaining a list of the service hours for a given client
- Easily review your employee’s performance by measuring the profitability of their projects
Timesheet Management Process Flow
Timesheet Master Management
- Tips
Timesheet Process Management
- My Timesheet
- All Timesheets
- Last Period
Timesheet Report Management
- By Employee
- By Task
- By Project
- By Billing Type
- Timesheets / Attendance Analysis
- Timesheets / Planning Analysis
Timesheet Master Management
Tips
In Odoo, the Timesheet module includes a feature for tips — though this can be a bit misleading depending on the context. Let’s clarify what it might refer to based on common usage in Odoo’s timesheet.
Timesheet Tips Process Flow
Business Rule
- Create tips to enter the tips name otherwise not save the record
Timesheet – Tips
Timesheet Process Management
My Timesheet
My Timesheet in Odoo’s Timesheet module is to allow employees to record, manage, and submit their own working hours on tasks and projects for tracking, billing, and payroll purposes.
My Timesheet Process Flow
Business Rule
- Create my timesheet to enter the select project otherwise not save the record
My Timesheet
All Timesheet
In Odoo, the Timesheet module is used to track and manage employee working hours, time spent on tasks, and project management. The purpose of the “All Timesheets” view in this module is to provide a centralized and comprehensive overview of all recorded timesheet entries across the organization.
Business Rule
- Create All timesheet to enter the select project otherwise not save the record
- Enable the ‘Add Line’ button at the top of the Odoo screen, allowing users to add timesheets by employee and project.
All Timesheets
Last Period
In Odoo, the “Validated Timesheet” feature in the Timesheet module serves several important purposes related to time tracking, project management, and invoicing/payroll.
Timesheet Last Period Process Flow
Business Rule
- Create validated timesheet to enter the select project otherwise not save the record
- Enable the ‘Add Line’ button at the top of the Odoo screen, allowing users to add timesheets by select employee and project.
- Finally click the validate button timesheet will move to validate state
Validated Timesheet
Timesheet – Mobile App
The primary purpose of integrating or developing a Timesheet – Mobile App in Odoo is to enhance workforce efficiency, accountability, and real-time data tracking by enabling employees to log work hours and tasks directly from their mobile devices.
Timesheet Mobile App Process Flow
Business Rule
- Create timesheet to enter the select project otherwise not save the record
Timesheet Mobile App
Timesheet Report Management
By Employee
The ‘Timesheets by Employee’ report provides a clear overview of each employee’s recorded work hours within your organization. It allows you to track and analyse the total hours worked by employees during a specific week, month, or custom time range.
Business Rule
- Filter by date range (weekly, monthly, custom)
- View total hours logged per employee
- Group data by department, project, or task
- Analyse data in Pivot, List, and Graph views
- Export pivot reports for spreadsheet analysis
- Multiple Measures available (e.g. Hours Spent, Count)
Timesheet By Employee
By Billing Type
The Timesheets by Billing Type tool generates reports based on the billing method used for your services. Whether you choose to bill via detailed timesheets or fixed pricing, this tool helps you keep track of your work hours and billing information in an organized way.
Business Rule
- Supports billing through either timesheets or fixed pricing options.
- Categorizes timesheets by billing type for easy analysis.
- Provides detailed reports showing the number of hours spent on each billing type.
- Allows users to view and download reports directly from the platform.
- Helps monitor and manage service billing efficiently.
Timesheet By Billing Type
By Task
The Timesheets by Tasks option in the Reporting menu allows you to generate weekly or monthly reports detailing the number of hours spent on specific tasks.
Business Rule
- Generate detailed weekly or monthly reports showing hours spent on specific tasks.
- Filter reports by employee, project, or custom date range for targeted insights.
- Export report results in various formats (e.g., PDF, Excel) for easy sharing and further analysis.
Timesheet By Task
By Project
The Reporting menu’s Timesheets by Project option displays timesheets categorized by projects. This platform allows you to track how many hours you have spent working on a specific project over a given week or month, as illustrated in the screenshot above. Additionally, you can switch between List, Pivot, and Kanban views for better data visualization.
Business Rule
- Export timesheet data to Excel or PDF formats for easy offline analysis and sharing.
Timesheet By Project
Attendance Analysis
The Timesheets / Attendance Analysis (Timesheet) module in Odoo is a powerful tool designed to help businesses track employee working hours, analyze attendance, and manage productivity efficiently. It integrates seamlessly with other Odoo apps like Projects, Payroll, Leaves, and HR to provide a complete view of employee time management.
Business Rule
- Tracks working hours, overtime, absences, and underworking.
- Detailed reporting on employee attendance and timesheet compliance.
- Integration with Odoo Attendance module to compare timesheet entries with check-in/out records
Timesheets / Attendance Analysis
Planning Analysis
The Planning and Timesheets integration in Odoo is designed to manage employee schedules and track actual time spent against planned activities. This dual analysis enables better project forecasting, resource optimization, and productivity measurement.
Business Rule
- Plan work by employee, role, project, or task.
- Use Gantt, calendar, or list view for visual scheduling.
- Define workload capacity and availability for each employee.
- Set recurring shifts, weekly plans, and shift templates.
Timesheets / Planning Analysis
