How to capture Goods Received Note (GRN) without Purchase Order, with Additional Charges in Adempiere Retail

Goods received note (GRN), is a two-way document that acknowledges the delivery of goods by a supplier and their receipt by the customer.Goods received note confirms that an order has been delivered and received and it’s satisfactory to all the parties involved.

User Access

Who Can Access

Back Office
Cashier
Purchase Manager
Manager
Admin

What User Can Do

Create GRN
Edit GRN
Approve GRN

Pre-Requisite Activities

Vendor and Item Masters should be created
Define charge types (transport, handling, etc.) in charge master
Set up tax categories
Enable permission for non-PO GRN in system settings
Assign user roles for GRN creation

Business Rules

In GRN entry ,product isn’t selected in purchase order based.
Allow to complete, GRN without PO
Allow to complete, without additional charges

User Interface

Step 1 : Select ‘GRN Entry’ in Menu -> Logistics Management -> GRN Entry or Search GRN Entry in Lookup.

GRN Entry Tab

Step 2 : Click the ‘New Record’ button to create a new GRN Entry.

Step 3 : Select vendor in the ‘Vendor’ field.

Step 4 : In that “Business Partner Info” User need to select the Vendor Name and Click “OK”.

Step 5 : Once Vendor Name added in GRN Entry Tab, User Need to enter the ‘Bill No’ and ‘Bill Date’ for that particular Invoice

Step 6 : Click the “Save” button to save the GRN Document and Generated Doc No.

GRN LINE TAB

Step 7 : Click line tab to GRN line page.

Step 8 : User Need to click “New” Button for create New Record.

Step 9 : User can select the product in the ‘Product’ field by clicking the icon in the right side of the field.

Step 10 : User Need to select the Product in “Product Info” Tab. Products will be displayed based on the Vendor. Once user select the product, click OK to continue.

Step 11 : The selected Product will shown in the “Product” field.

Step 12 : If user need to return the product means, Enter.

Step 13 : User need to enter the Qty . Then click “save” button to save the line.

Step 14 : Click additional charge tab to update additional charges.

Step 15 : In GRN Entry ,update additional charge by following steps

Step 16 : Click to save the record.

Step 17 : Click GRN Entry to GRN Header screen.

Step 18 : To check header total value added based on GRN line.

Step 19 :

User Can add the TCS Amount
User can add the Bill Disc Amount
User Can add the addition/deduction amount
User can add the addition/deduction reason
Apply the discount amount
Update the additional charge in line level

Step 20:

User need to fill the ‘TotAmt Pay’ as ‘Grand Total’ value, ‘BC Total’ as above ‘BC Total’ value, ‘Tax Tot’ as above ‘Tax Tot’ value and ‘L.Cost Total’ as above ‘L.Cost Total’ value.