How to Create Purchase Receipt in Odoo18

The steps below guide you through understanding the distinction between “Purchase Receipt” and “Vendor Bill” in Odoo18. This workflow highlights how to create a purchase receipt for physically received raw materials and contrasts it with a vendor bill, which is an invoice document. Purchase receipt is merely a document acknowledging goods received, while a vendor bill is a full invoice with more functionalities like creating credit notes.

• Understand Purchase Receipt: Purchase Receipt is a document for raw materials physically received from a vendor. It’s a simple acknowledgment of goods, not an invoice.
• Create a New Purchase Receipt: To create one, navigate to the “Invoicing” module, then “Receipts,” and click “New”.
• Enter Vendor and Product Details: Select a vendor (e.g., “BSF”) and add the product (e.g., “Polyol”) with its quantity (e.g., 200 kg).
• Confirm and Pay the Purchase Receipt: Confirm the receipt and then proceed to make a payment. This action creates a payment record for the received items.
• Distinguish from Vendor Bill: Vendor Bill, which is an invoice document. While a purchase receipt is just a document of physical receipt, a vendor bill is a full invoice document.
• Create a New Vendor Bill: To create a new vendor bill, go to “Invoicing” and then “Bills”. Select the vendor and product, similar to a purchase receipt.
• Key Difference – Document Type: The crucial difference highlighted is that the Purchase Receipt is purely a physical receipt document, whereas the Vendor Bill is a formal invoice document that allows for features like creating credit notes.