Generate Bill & Additional Costs

Step 1: Access the Purchase Order

1. Log in to your backend with Manager privileges
2. Navigate to Purchase​ → Order
3. Open the confirmed Purchase Order for which you want to generate the bill.​​

Step 2: Generate the Vendor Bill (GR Bill)

1. With the PO open, click on Create Bill (top-left corner).
2. Basic information:
   • Vendor: Auto-filled from the PO.​
   • Bill Date: Defaults to the current date, but you can modify it.​
   • Due Date: Automatically calculated based on payment terms (editable).
   • Bill amount : Enter the Amount
   • Taxable Amount : Enter the taxable amount for the Bill amount
   • Tax Amount: Enter the tax amount for the bill amount
3. Under the Bill Lines:
   • Product details from the Purchase Order are auto-filled in the GR Bill (fields like MRP, Basic Cost, etc.).
   • Click Add a Line to add a service product.
   • Mark-Up and Mark-Down percentages are calculated automatically and used to update the Basic Cost.

Step 3: Add Additional Costs GR Bill (if applicable)

If you have freight, customs, or insurance costs to include:

• Click “Add a line”​ to access the Service Product.
• ​Enter the Basic Cost for the Freight Charge Add for the Storable Product.

Step 1 :Open Order

Step 2 : Click Create GR Bill​

Step 3 : Add a line (Additional Cost for GR Bill)

Step 4 :  Confirm the Bill

Step 4: Save the Generate Bill & Additional Costs

1. Save the Vendor Bill
   • Click Save to store the draft bill.
   • Bill amount, Taxable amount and Tax amount validations
   • The bill is now recorded under Invoicing → Vendor →GR Bills.
2. Apply Additional Costs
   • Create a new landed cost record.
   • Link the related GR Bill and click Confirm GR Bill to finalize and apply additional costs to product valuation.

Step 5 : Register Payment For GR Bill

• To register payment:
  • Click Register Payment
  • Choose the Payment Journal (e.g., Bank)
  • Enter the amount and Payment Date
  • Click Create Payment​