Receive and Validate Orders

Step 1: Access the Purchase Menu

1. Log in to your backend with Manager privileges
2. Navigate to Purchase​ → Order​​​​

Step 2: Create or Open a Purchase Order

1. Click Create to make a new PO or select an existing one.
2. Basic information:
   • Vendor: Choose the vendor/supplier you’re purchasing from.​
   • PO Date: Defaults to today; adjust if needed.
   • Delivery Date: Optional; set if you expect delivery on a specific day.​
3. Click “Add a Product” in the Order Lines section.
4. For each product:
   • Choose the Product (drop down).
   • Quantity: Enter the quantity you want to buy.
   • MRP: Automatically filled from the product, but can be overridden if needed.​
   • Basic Cost: Enter the basic cost manually, or allow it to auto-fill from the product’s vendor price list.
   • Mark-up and Mark-down : Automatically calculate markup or markdown percentage

Step 3: Receive and Validate Products

After saving the PO and confirming the order:

• Click Receive Products to access the Incoming Shipment.
• Enter the Inward Register (IR) Number (this is mandatory).
• Review the product quantities received.

Validate the Receipt:

• Click Validate to confirm receipt of the goods.
• Upon validation:
  • A Lot Number is automatically created using the MRP value.
  • You can manually edit the lot if needed.

Step 1 :Open Order -> Purchase Orders

Step 2 : Click Receive Products

​

Step 3 : Validate the Order

Step 4: Save the Order, Receive and Validate

1. Once the vendor delivers the products, click “Receive Products”.
2. It will open a receipt (incoming shipment) window where you can:
   • Click “Validate” to finalise the receipt process

Step 5 : Print GRN

1. After validating receipt, click Print > Picking Operations
2. This serves as your GR document

Step 6: View Stock Moves (Audit)

1. From the validated receipt, go to the Operations tab
2. Check:
   • Product
   • Quantity
   • From: Vendor
   • To: Stock location