How to create a Vendor Return for Legacy Data in Odoo

Managing vendor returns in Odoo is vital for maintaining accurate inventory and supplier accountability. In cases involving legacy data, a Goods Receipt (GR) Bill may not exist in the system. To handle such cases, configure the vendor returns even without a GR Bill.

Configuration of Vendor Return for Legacy Data

Go to Inventory → Configuration → Settings → Custom Features,then activate Vendor Return Without Bill. Once enabled, the system allows vendor return transactions to proceed without requiring a linked GR Bill. This feature is mainly used when processing older or migrated records that lack complete receipt details.

Navigation to Vendor Return

After configuration, open Inventory → Operations → Vendor Return and click New to create a new record. A blank Vendor Return form will appear, where you can enter all relevant details such as vendor name, reason for return, and product information.

Selecting Vendor and Product Details

Choose the vendor from the drop down and select a return reason. Add the product by clicking
Add a Line and selecting the item using its product code. Enter the quantity in the Demand field and mark the record as “To Do” to proceed with the return.

Selecting the Lot Number

Before validation, select the appropriate lot number for each product. Check product availability, open the “Available Lot” drop down, and choose the correct lot. Accurate lot selection ensures that the inventory adjustment aligns with the correct product batch.

Entering the Basic Cost

In the Cost field, enter the Final Gross Cost (FGC) for the selected lot. Verify that the entered amount matches your reference data, as this value affects the financial valuation of the return.

Validating the Vendor Return

Review all details before validation, including vendor, product, lot, and cost values. Click Validate to finalize the process. Once validated, all fields become read-only, and the returned products are officially marked as sent back to the vendor.

By enabling the Vendor Return Without Bill feature, users can efficiently process vendor returns for legacy data without GR Bills. This function ensures data consistency, accurate inventory adjustments, and complete visibility over historical vendor transactions, helping businesses maintain transparent and reliable inventory records.