How to Handle No Tracking Products in Purchase Order in odoo

No-tracking products in the Purchase Order are non-MRP items with a Gate Keeping Margin (GKM) value fixed at zero. Their pricing is cost-driven, meaning the selling price is derived directly from the product cost. Lot creation is bypassed during the Goods Receipt (GR) process for these products. Taxation is typically zero-rated, commonly applied to products such as fruits and vegetables and loose staples.

Access the Purchase Screen

• Log in as a Purchase screen.
• The Purchase user can create and confirm an RFQ.
• Open the Purchase Manager can approve the purchase order.
• Open the Purchase module in the Dashboard.
• Click the New button to create a new RFQ.

Choosing the Vendor in Purchase Order

Select the vendor from the system list or search for one manually. Optionally, add the vendor’s reference number for documentation. Confirm the delivery location to ensure accurate goods receipt. This step links to PO to the supplier and sets the delivery address.

Adding Products

• Select the No Tracking products from the catalog.
• Enter the required quantity for each selected product.
• Apply product-specific discount if required.
• Set the PO date, delivery date and expiration date.

Note: Fields like MRP, MRP Taxable, Markup %, Markdown % are auto-set to zero.

Enter the Basic Cost Details

Basic cost and discount values can be manually edited. Decimal quantities are supported for precise ordering. Unit Value, tax and net cost are auto-calculated by the system.

Summary of Totals Amount in Purchase Order

• Total Basic Cost : Sum of the basic cost for all products in the PO.
• Total Discount : Combined discount amount applied accross all products.
• Taxable Amount: Total value of products subject to the tax after discounts.
• Tax Amount : Total tax calculated on the taxable amount.
• Total : The final payable amount, which is the sum of the taxable amount plus the tax amount.

Confirming the Purchase Order

Check all product details, including specifications, descriptions, pricing and quantities, to ensure accuracy before proceeding. Once saved, the purchase order Reference id is generated(e.g., CHN/PO/0001). Finally, Click Confirm and Approve Order to complete the purchase order.