How to check Purchase Order has been fully, partially, or not Delivered

It provides clear visibility into the Purchase Order line by tracking quantities ordered and quantities received.

By comparing these values, users can easily determine whether a Purchase Order has been fully received, partially received, or not received at all. This information helps procurement and project teams monitor deliveries and take timely action.

Relationship between ordered quantity and delivered quantity

The Purchase Order line determines the relationship between the ordered quantity and the delivered quantity. iDempiere automatically updates line information whenever a Material Receipt is completed against a Purchase Order.

This status is evaluated at the Purchase Order line level, ensuring accurate tracking even when multiple deliveries occur for the same order.

Checking status from the Purchase Order line

To review the status, the user opens the Purchase Order window and navigates to the Purchase Order Line section. Each line displays the ordered quantity and the quantity that has already been delivered.

Based on these values

• If the received quantity is zero, the Purchase Order line is not delivered.
• If the received quantity is greater than zero but less than the ordered quantity, the line is partially delivered.
• If the received quantity equals the ordered quantity, the line is fully delivered.

This allows users to assess delivery progress directly from the Purchase Order.

Using Material Receipt for tracking

Material Receipts are the primary documents used to record the receipt of goods against a Purchase Order. Each completed Material Receipt updates the delivered quantity on the corresponding Purchase Order lines.

By tracking delivered quantities against ordered quantities, iDempiere provides accurate, real-time visibility into Purchase Order receipt status. Users can easily identify pending deliveries, partial receipts, and completed orders, enabling better coordination with vendors and improved control over procurement and inventory processes.