How RFQ Copy Lines Works in iDempiere
RFQ copy lines allows users to reuse existing RFQ lines instead of creating them again from scratch. It is designed to speed up RFQ preparation when the same or similar products, quantities, and requirements are repeatedly requested from vendors. This feature works at the RFQ header level and creates duplicate RFQ lines under the current RFQ, preserving key details such as product, attributes, delivery expectations, and comments.
Purpose in the RFQ Workflow
In real procurement cycles, buyers often issue RFQs for similar product sets across periods, suppliers, or negotiations. Re-entering the same lines increases effort and risk of inconsistency. RFQ copy lines solves this by letting the system reuse previously defined RFQ structures while keeping the new RFQ independent.
This ensures faster setup, consistency in requirements, and fewer manual errors.
RFQ Line Reuse Logic
RFQ copy lines works only after an RFQ header is created and saved. The process pulls line-level data from an existing RFQ and inserts it into the current RFQ as new lines.
What gets copied:
- Product
- Attribute Set Instance
- Description
- Comment/Help
What does not get copied:
- Vendor responses
- Response prices
- Rankings or winners
- Work Start and Delivery Days
This keeps the RFQ clean and ready for a fresh vendor interaction.
Configuration and Transaction Behavior
The copy action operates at RFQ header level and references another RFQ by its document number. The copied lines behave exactly like manually created RFQ lines and can be edited, extended, or removed independently.
Key behavior points:
- Lines are copied into the same RFQ
- Line numbers are regenerated automatically
- Quantities remain editable after copy
- No financial or response data is inherited
Use Cases
- Repeating monthly or seasonal bulk purchases
- Reissuing RFQs due to price changes or supplier issues
- Comparing new suppliers using the same requirement set
- Speeding up procurement cycles for standard products
Outcome and Value
RFQ copy lines reduces RFQ preparation time, improves data consistency, and allows procurement teams to focus on negotiation instead of data entry. It supports scalable procurement operations without compromising control or clarity in the RFQ process.