TO CREATE A GOODS RECEIVED NOTES(VOID/REVERSE)

Sometimes, after a GRN is created, a mistake is found.GRN (Void/Reverse) means cancelling or undoing a goods receipt to fix mistakes and keep inventory and accounts accurate.

Who Can Access

• Back Office
• Cashier
• Purchase Manager
• Manager
• Admin

What User Can Do

• To show Void GRN
• To show Reverse GRN
• Couldn’t edit,update documents

Pre-Requisite Activities

• Ensure the GRN is not used in any other transaction
• Check Inventory Movement
• Cancel linked transactions
• Check User Permissions

BUSINESS RULES

• GRN should not be invoiced
• Stock should not be moved or consumed
• Quality Inspection / QC Results must be cleared
• Approval / Authorisation is required
• Reason for reversal must be recorded

USER INTERFACE

Step 1:To click a menu and to show the modules then to select a GRN Entry.

Step 2: Once to open a completed document and to click a close process.

Step 3:Then to select a document action->Void.Finally to click a check box.

Step 4:Again to open the Drafted document and to click a complete process.

Step 5: Then to select a document action->Void.Finally to click the check box.

Step 6: To click a menu and to show the modules.Then to click GRN Entry(Void/Reverse).

Step 7: Once to void the GRN in GRN screen and then to click a GRN Entry(void/reverse)screen.Only to show the GRN document voided/Reversed status document details.GRN Entry(Void/Reverse) screen couldn’t create,edit,update.

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