How to create Goods Received Note for IMEI/Serial No products without Purchase Order in ADempiere Retail

Goods received note (GRN), is a two-way document that acknowledges the delivery of goods by a supplier and their receipt by the customer.Goods received note confirms that an order has been delivered and received and it’s satisfactory to all the parties involved.

User Access

Who Can Access

Back Office
Purchaser
Purchase Manager
Manager
Admin

What User Can Do

Create GRN
Edit GRN
Approve GRN

Pre-Requisite Activities

Enable non-PO GRN in system settings
Ensure product master is marked as IMEI/Serial controlled
Set up vendor master and tax category
Assign user rights for GRN creation and serial tracking
Define formats for serial/IMEI entry (manual or scan)

Business Rules

Only authorized users can create GRNs without PO
Each unit must have a unique IMEI/Serial Number
Duplicate IMEI/Serial entries must be restricted
Product category must be eligible for IMEI tracking
GRN must be approved before stock becomes available

User Interface

Step 1 : Select ‘GRN Entry’ in Menu -> Logistics Management -> GRN Entry or Search GRN Entry in Lookup.

GRN Entry Tab

Step 2 : Click the ‘New Record’ button to create a new Grn Entry

Step 3 : Select vendor in the ‘Vendor’ field.

Step 4 : In that “Business Partner Info” User need to select the Vendor Name and Click “OK”.

Step 5 : Once Vendor Name added in GRN Entry Tab, User Need to enter the ‘Bill No’ and ‘Bill Date’ for that particular Invoice.

Step 6 : Click the “Save” button to save the GRN Document and Generated Doc No.

GRN LINE TAB

Step 7 : Click line tab to GRN line page.

Step 8 : User Need to click “New” Button for create New Record.

Step 9 : User can select the product in the ‘Product’ field by clicking the icon in the right side of the field.

Step 10 : User Need to select the IMEI Product in “Product Info” Tab. Products will be displayed based on the Vendor. Once user select the IMEI product, click OK to continue.

Step 11 : The selected Product will shown in the “Product” field.

Step 12 : If user need to return the product means, Enter.

Step 13 : User need to enter the Qty . Then click “save” button to save the line.

Step 14 : Click IMEI/serial no tab to enter IMEI/serial no based on product quantities

Step 15 : To create new record,adding serial no /imei in product.

Step 16 : Enter IMEI/SerialNo is correct.

Step 17 : Enter SerialNo/IMEI is correctly the save the record.

Step 18 : Click GRN Entry to GRN Header screen.

Step 19 : To check header total value added based on GRN line.

Step 20:

User Can add the TCS Amount
User can add the Bill Disc Amount
User Can add the addition/deduction amount
User can add the addition/deduction reason
Apply the discount amount
Update the additional charge in line level

Step 21:

User need to fill the ‘TotAmt Pay’ as ‘Grand Total’ value, ‘BC Total’ as above ‘BC Total’ value, ‘Tax Tot’ as above ‘Tax Tot’ value and ‘L.Cost Total’ as above ‘L.Cost Total’ value.