How to Configure Asset Addition in iDempiere

Configure the Asset Addition window in iDempiere to record retail asset costs, values and depreciation setup.

Introduction

The Asset Addition window in iDempiere records the cost, value, and quantity added to an existing fixed asset.

Accurate asset addition entries drive depreciation schedules, asset valuation reports, and fixed asset accounting postings across store locations.

Process Flow

Business Rules

• An Asset record must already exist before an Asset Addition can be created.
• Source type should be selected to know the asset source.
• Currency Type must be valid (e.g. Spot) for the asset valuation to apply.

Prerequisites

• Business Partner (vendor) configured.
• Product configured for the asset item.
• Asset record already created in the Asset window.
• Attribute Set Instance configured, if the product is serial or lot tracked.
• Currency and Currency Type configured.
• Accounting Schema and Calendar configured for depreciation posting.

Navigation

Menu → Assets → AssetsTransaction → Asset Addition

Configuration Steps

Step 1: Select Asset and Product

Open the Asset Addition record for the target asset. Confirm the Product field shows the correct equipment and set the Locator if the asset is warehouse-tracked.

Field	Sample Value	Description
Product	LAPTOP-001_Dell Latitude 5550 Laptop	Product linked to the asset being added
Locator	(blank)	Warehouse locator storing the asset, if tracked

Step 2: Record Attribute and Description

Verify the Attribute Set Instance matches the physical unit being added. Enter an optional Description noting the reason for the addition.

Field	Sample Value	Description
Attribute Set Instance	1000036	Instance tracking serial or lot details of the asset
Description	(free text)	Optional note explaining the addition

Step 3: Enter Amounts and Valuation Details

Enter Entered Amount and Asset value for the addition. Set Asset Salvage Value if a residual value applies, and confirm Current Qty for the units added.

Field	Sample Value	Description
Entered Amount	1,055,000.00	Amount entered for the asset addition
Asset value	1,055,000.00	Capitalized value recorded for depreciation
Source Amount	1,055,000.00	Original document currency amount
Asset Salvage Value	0.00	Estimated residual value after useful life
Current Qty	1.0	Quantity of asset units added

Step 4: Set Currency and Currency Type

Select the transaction Currency and choose the applicable Currency Type, such as Spot, before saving.

Field	Sample Value	Description
Currency Type	Spot	Type of currency rate applied
Currency	INR	Currency of the transaction

Step 5: Complete and Post the Document

Use Document Action to Complete the record, then confirm Document Status shows Completed before clicking Posted.

Field	Sample Value	Description
Document Status	Completed	Current status of the addition document
Document Action	Complete / Post	Action that processes and posts the document

Note: Posting the Asset Addition does not immediately generate depreciation accounting entries. These remain hidden until the related Post Depreciation Depreciation Entry document is completed and posted separately.

Common Issues and Resolutions

Issue	Cause	Resolution
Asset Addition cannot be completed	Mandatory Entered Amount or Asset value left blank	Fill all required fields marked with an asterisk before saving
Posting fails after completion	Accounting period is closed or fixed asset accounts unmapped	Open the accounting period and verify Fixed Asset accounts
Depreciation not calculating	Life Periods (min/max) left undefined	Enter valid depreciation life periods before posting
Duplicate asset addition entries	Same purchase invoice processed more than once	Verify existing Asset Addition documents before creating new ones

Next Steps

• Configure Asset Disposal for retiring store assets.
• Set up the Depreciation workspace for periodic depreciation runs.
• Review Asset Reset for reclassifying existing assets.
• Configure Fixed Asset accounting rules in the Accounting Schema.